Administrative Coordinator

Administrative Coordinator I – College of Nursing (McAllen, TX)

Texas A&M University Health Science Center, College of Nursing, is seeking an Administrative Coordinator I to serve as the receptionist and coordinate academic operations for the BSN program on the McAllen campus under the guidance of the Director of Faculty Affairs.

• Bachelor's degree or equivalent combination of education and experience.
• Two years of related office administration experience.
• Preferred:
  Associate’s degree or higher.
• Minimum five years of directly related office administration experience.
• Minimum three years of experience in higher education.
• Knowledge of Word processing, spreadsheet, and database applications.
• Excellent written and verbal communication, analytical, interpersonal, and organizational skills.
• Event planning and logistical coordination experience.
• Ability to manage multiple projects, solve problems independently, and maintain confidentiality.

Reception and Administrative Coordination

• Serve as primary point of contact, greet visitors, provide information, and route inquiries.
• Answer and route phone calls courteously and promptly.
• Provide administrative support to the Senior Administrative Coordinator and assigned faculty.
• Assist with planning and execution of academic office operations including scheduling, communications, and logistics.
• Support class, classroom, and exam scheduling; assist with student cohort tracking and academic planning logistics.
• Collect and maintain student and faculty outcome data for accreditation and compliance.
• Help onboard and train student workers and support staff as needed.

Logistical and Administrative Duties

• Monitor office procedures for efficiency and compliance with standards.
• Assist faculty with instructional materials, grant documentation, and promotion & tenure dossiers.
• Coordinate logistics for meetings, retreats, events, and special functions with planning and problem‑solving support.
• Schedule and coordinate meetings, record and distribute minutes, and monitor action items.
• Review documents for supervisor and perform special analyses and project summaries.

Database, Compliance and Records Management Duties

• Maintain electronic and physical records in accordance with institutional policies.
• Perform accurate data entry, retrieval, and quality checks.
• Prepare, proofread, and format documents for reports, presentations, and official publications.
• Support office compliance processes, including record retention and compliance material preparation.
• Contribute to college‑wide initiatives and projects by coordinating with stakeholders.
• Collaborate with College of Nursing staff, faculty, and administrators across campuses.
• Assist with special projects and initiatives, participate in committees or working groups.

Health insurance, including medical, dental, vision, and life coverage; paid annual holidays, sick leave, and vacation; retirement system enrollment; free exercise programs and wellness resources; professional development resources; tuition assistance for degree completion.

Texas A&M University is an Equal Opportunity/Veteran/Disability Employer. All qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected class.