Executive Assistant Bookkeeper

Job in McAllen, Hidalgo County, Texas, 78501, USA

Listing for: Back Office Risk

Full Time position
Listed on 2026-06-23

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Bookkeeper/ Accounting Clerk
Business
Office Administrator/ Coordinator, Business Administration, Bookkeeper/ Accounting Clerk

Salary/Wage Range or Industry Benchmark: 60000 - 80000 USD Yearly USD 60000.00 80000.00 YEAR

Job Description

We are seeking a highly organized, detail-oriented professional to oversee day-to-day administrative, financial, and operational responsibilities for multiple LLCs and business interests.

Responsibilities

Manage and maintain Quick Books accounts

Process and pay bills, invoices, and vendor payments

Track expenses and reconcile accounts

Maintain organized financial and business records

Manage multiple LLCs and related administrative requirements

Coordinate with accountants, attorneys, vendors, and contractors

Create and maintain spreadsheets and reports in Excel

Monitor deadlines, renewals, permits, and compliance requirements

Delegate tasks and follow up to ensure completion

Assist with project management and special assignments

Handle confidential business and financial information

Send monthly invoices to tenants and track payments

Respond to tenant questions and provide timely communication

Coordinate and delegate maintenance requests to appropriate vendors or contractors

Follow up on maintenance issues to ensure resolution

Report directly to ownership regarding tenant and property-related matters

Qualifications

Advanced proficiency in Quick Books and Microsoft Excel

Experience managing finances and operations for multiple entities or LLCs

Strong organizational and problem-solving skills

Exceptional attention to detail

Ability to prioritize multiple projects and deadlines

Excellent communication skills

Self-motivated, trustworthy, and able to work independently

Experience in real estate, construction, small business operations, or family offices is a plus

Ideal Candidate

We are looking for someone who takes ownership, anticipates needs, solves problems before they become issues, and can keep multiple businesses running smoothly behind the scenes. The right person is proactive, highly organized, financially competent, and comfortable managing a wide variety of responsibilities.

#J-18808-Ljbffr