Secretary, Principal (ES

Administrative Office Clerk

Responsible for facilitating the efficient operation of the school's administrative office and for providing clerical services, as needed, for the school's administrative staff.

Education/Certification:

High School Diploma or GED. Secretarial/clerical training in a business/technical school or college, preferred.

Special Knowledge/

Skills:

Proficient skills in typing, word processing, bookkeeping, and file maintenance; ability to use personal computer and software; strong organizational and interpersonal skills; ability to communicate effectively (verbal and written); ability to communicate in both English and Spanish, preferred.

Experience:

Three (3) years of secretarial/clerical experience, preferably in a public school environment.

Days: 212

Pay Grade: CT-04

Hourly Pay Range:
Minimum: $18.00 Maximum: $24.86. Starting pay for a new hire in a pay range plan will be determined individually based on each person's job-related experience and salaries paid to peer employees in the same position with similar experience.

Major Responsibilities and Duties/

Essential Functions:

• Assist principal in maintaining an efficiently operating school office.
• Produce written correspondence and other documents.
• Maintain proper files and records related to the administrative and clerical functions of the school.
• Maintain inventory of school supplies, mailing lists, student records, visitor logs and other office communication.
• Assist students, teachers and parents as needed.
• Maintain a daily teacher attendance record and the work records of substitute teachers.
• Schedule meetings and appointments and maintain calendar for principal.
• Submit work orders, purchase orders and travel requisitions.
• Maintain and manage the school activity budgets and keep accounting records current.
• Attend required campus or district training sessions.
• Assist other office staff as appropriate (answer phones, administer medication to students, etc.)
• Prepare all time sheets and payroll reports.
• Maintain discretion and confidentiality.
• Follow McAllen ISD customer service standards.
• Perform other duties assigned by immediate supervisor (primary evaluator).

Supervisory Responsibilities:

None

Equipment Used:
Computer, typewriter, copier, fax, intercom, calculator and other office machines

Working Conditions:

Mental Demands:
Reading; ability to perform basic computations; maintain emotional control under stress, working with frequent interruptions.

Physical Demands/Environmental Factors:
Repetitive hand motions; prolonged use of computer; occasionally lift and or move up to 45 pounds and over.