Freelance Court Reporting Firm Office Assistant

We are a small, court-reporter-owned firm in McAllen, Texas seeking a dependable and detail-oriented Office Assistant to support daily operations. This is an in-person role for someone with prior office experience who enjoys working in a professional, fast-paced environment and interacting with clients.

The ideal candidate is detail-oriented, computer savvy, and comfortable with Adobe Acrobat, PDF conversion, document formatting, Excel, and managing electronic files in a deadline-driven office environment. This is an in-person role for someone with prior office experience who enjoys working in a professional, fast-paced environment and interacting with clients.

You will work closely with the owner and play a key role in scheduling, client communication, transcript production support, and court filing.

Key Responsibilities

• Schedule depositions and coordinate calendars for court reporters
• Communicate with attorneys, law firms, clients, and court reporters
• Maintain and manage a dynamic scheduling calendar
• Assist with transcript production, formatting, and document conversion
• Electronically file documents with the courts using online e-filing systems
• Create, schedule, and host remote meetings using Zoom
• Maintain organized digital and physical office records
• Provide general administrative and office support

Qualifications

• Minimum of 2 years of prior office or administrative experience required (legal or professional office experience strongly preferred)
• Proven ability to work in a detail-oriented, deadline-driven office environment
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills in a professional setting
• Proficiency with Adobe Acrobat, PDF creation and conversion, and document formatting
• Working knowledge of Microsoft Excel (data entry, tracking, basic spreadsheets)
• Comfortable creating, scheduling, and hosting meetings using Zoom
• High level of computer proficiency, including managing electronic files
• Professional demeanor with a strong commitment to confidentiality
• Professional office setting
• Small, collaborative team
• Training provided for court reporting-specific software and processes