Senior Administrative Associate

Office Location
The University of Texas Rio Grande Valley
1201 W. University Drive
Human Resources
MASS Building 2 nd Floor
Edinburg, TX 78539

Edinburg:
Brownsville:
Office hours:
Monday-Friday
8:00a.m.

- 5:00p.m.

Faculty Recruitment:
College of Engineering & Computer Science: cecs

Robert

C. Vackar College of Business & Entrepreneurship: cobe

Dear Applicant,
Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:
Date of Birth
Gender
Ethnicity/Race
Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.
If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.

Position Information

Posting Number

Posting Number SRGV
9131

Working Title

Working Title SENIOR ADMINISTRATIVE ASSOCIATE

Number of Vacancies

Number of Vacancies 1

Location

Department

Department Ofc of Health Affairs

FTE

FTE 1.0

FLSA

FLSA Non-Exempt

Scope of Job

To provide advanced and complex administrative support to a Vice President or similar level position and assumes considerable responsibility for office management. Responsible for many complex office decisions and administrative support, with minimal direction.

Description of Duties

• Provides diverse and complex administrative support to senior level manager, Chief Financial Officer and Chief Experience Officer.
• Serves as liaison with other departments and external contacts.
• Supervises and provides guidance to clerical support staff or student workers.
• Responsible for all routine and non-routine administrative functions and correspondence.
• Composes, reviews, and distributes confidential and complex correspondence, memos, reports, and requisitions that are sent to internal and external contacts.
• Responds independently within scope of responsibility.
• Manages calendar and independently schedules appointments for the assigned supervisor.
• Organizes and maintains records and filing systems.
• May assist in processing various student forms and requests for the appropriate review and approvals.
• May provide general program information and materials to students and/or direct students to the appropriate student services resources.
• May assist in coordination, planning, and/or staffing of departmental meetings and events as needed for outreach, recruitment & education.
• Processes personnel actions upon direction of the supervisor.
• Oversees and processes purchase requisitions and orders, travel requests and reimbursements.
• Develops and evaluates complex records and prepares reports from a variety of materials.
• Monitors expenditures and income against the budgets, maintains accurate accounting ledgers and facilitates monthly reconciliations of accounts.
• Analyzes and prepares graphs and charts for management use or presentations about departmental or divisional activities.
• Coordinates and arranges meetings, conferences and committee meetings.
• Makes complex travel arrangements.
• Selects and recommends purchases of appropriate office supplies and equipment.
• Oversees inventory and maintains personnel records within department.
• Assists in the preparation of budgets and other periodic reports.
• May perform other duties as assigned.

Supervision Received

General supervision by Vice President.

Supervision Given

Supervision over other clerical personnel.

Required Education

Associate degree in a related field or experience as outlined below.

Licenses/Certifications

None.

Required Experience

Five (5) years of office administrative experience, including supervisory experience. Experience may be substituted for education on a 1-on-1 basis.

Preferred Experience

Experience obtained in a higher education setting. Experience providing direct administrative support to an executive.

Equipment

Knowledge of use of personal computer, word processing, spreadsheet, and database software. Standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Work is performed primarily in a general office environment. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force…