Bookkeeper; State & Federal Programs Department

Bookkeeper (State & Federal Programs Department)

McAllen Independent School District Dept of State & Federal Program
- McAllen, Texas Open in Google Maps

Job : 5917610

Final date to receive applications: Sep 17, 2026 5:00 PM (Central Standard Time)

Posted: Sep 08, 2026 5:00 AM (UTC)

Starting Date: Immediately

PRIMARY

PURPOSE:

To provide bookkeeping and assistance in budget tracking, preparation, budget transfer requests, and generation of related reports to provide equitable learning opportunities for the economically disadvantaged student population and the child at risk of dropping out.

QUALIFICATIONS:

Education/Certification:

High School Diploma or GED, required

Twelve (12) college hours and/or business courses, preferred

Special Knowledge/

Skills:

A high level of English proficiency, required

Strong oral and written communication skills, required

Use 10-key calculator with a high degree of accuracy, and to use a computer for data input.

Ability to work with a high degree of accuracy and attention to detail.

Ability to work independently, and within a collaborative team environment.

Ability to use independent judgment in setting priorities and making decisions.

Ability to use discretion in handling confidential information.

Experience:

Two (2) years’ experience in bookkeeping, preferred

Experience with budgets, reconciliation of expenditures, required

Workdays:226

Pay Date: Monthly

Clerical/Technical Pay Structure: Pay Grade CT-04

Hourly Pay Range:

Minimum: $18.00

Midpoint: $21.43

Maximum: $24.86

Note:Starting pay for a new hire in a pay range plan will be determined individually based on each person's job-related experience and salaries paid to peer employees in the same position with similar experience.

MAJOR RESPONSIBILITIES AND DUTIES/

ESSENTIAL FUNCTIONS:

1. Maintain records according to established procedures and timelines.

2. Enter and maintain financial accounting logs and reports.

3. Assist with answering general inquiries and/or interpret records and documents.

4. Assist with answering correspondence by preparing documents, retrieving records, and accessing confidential files.

5. Maintain current records and files for reporting and processing purposes.

6. Assist with creating individual, consolidated, and current year-to-date reports using the district budget system.

7. Verify forms, orders, and authorizations and resolve discrepancies.

8. Generate purchase requisitions and verify purchase orders for procurement compliance as requested for State and Federal Programs.

9. Match and process purchasing documents including purchase orders, packing slips, and invoices in preparation for payment.

10. File processed invoices, purchase orders, requisitions, and packing slips, and/or filing follow-ups for open purchase orders.

11. Support department in regard to compliance procedures for state and federal funds.

12. Assist with the development and maintenance of compliance documentation library for evidence of appropriate expenditures of State and Federal Funds.

13. Assist Director for State and Federal Programs in preparing and typing budgets for State Compensatory Education Program (193);
Title I – Improving Basic Programs;
Title II, Part A
- Teacher & Principal Training & Recruiting Program;
Title IV – ISTE and any other state or federal funds awarded to the District.

14. Review and adjust budget computer printouts on a monthly basis and update the Director of State and Federal Programs of the following programs State Compensatory Education Program (193);
Title I – Improving Basic Programs;
Title II, Part A
- Teacher & Principal Training & Recruiting Program;
Title IV – ISTE and any other state or federal funds awarded to the District.

15. Maintain thorough and accurate financial accounts and…