Project Coordinator, Municipal

ABOUT COBBFENDLEY

Since 1980, Cobb Fendley has been committed to providing innovative engineering and surveying solutions with the goal of bettering communities. Our multi-discipline approach allows for the efficient completion of projects through experienced staff who focus on client communication. We are always seeking talented and qualified professionals to enhance our ability to provide clients with exceptional service.

• New Hire Program // We understand changing jobs can be intimidating, Cobb Fendley has established a program geared specifically to the successful onboarding and integration of new hires into the firm
• Development Opportunities // Professional and personal growth through innovative in-house training and collaborative resources
• Compensation + Benefits // Competitive compensation package with comprehensive benefits including 401(k) Matching and Profit‑sharing Contributions;
  Employee Stock Ownership Plan (ESOP);
  Health, Vision, and Dental Insurance;
  Short‑Term and Long‑Term Disability Insurance;
  Employer Funded and Voluntary Life Insurance;
  Tuition Reimbursement; and Continuing Education Programs
• Paid Parental Leave // FMLA‑eligible employees will receive fully paid leave in the amounts of eight (8) weeks for maternity cases and two (2) weeks for paternity or adoptions cases
• Winter Holiday // Extended office closure from December 25 through January 1 to relax and enjoy the holidays
• Community Engagement // Cobb Fendley Cares focuses on STEM Education, Hunger Relief, and Sustainable Solutions

Cobb Fendley is seeking an experienced Municipal Project Coordinator in our Austin, San Antonio, San Marcos or Mc Allen office.

Emerging Experience // Basic understanding and minimal practical experience; requires guidance and supervision. 1+ years of professional experience within the AEC industry, including 1 year under the tutelage of a Project Coordinator I+.

• Knowledge of general project management methodologies and lifecycle, industry standards, city, state, and federal rules and regulations, tools and software (i.e., Microsoft suite, Vantagepoint, Smartsheet, Google Earth, Adobe and/or Bluebeam etc.), and quality management required.
• Skills of initiative, communication, time management including strict deadlines, organization, ability to juggle competing priorities, attention to detail and problem‑solving required.
• Ability to think strategically, adapt to competing priorities, execute and delegate, communicate and collaborate, and perform tasks with a high level of accuracy required.

COMPLEXITY + DECISION‑MAKING AUTHORITY

• Responsible for the success of certain tasks in part of moderate project(s).
• Independently performs most assignments with oversight and instruction from supervisor and project managers.

Provide support to Supervisor and various Leads and/or Project Managers in the following areas. This is not an exclusive list and other duties will be assigned as necessary.

• Setup and close out all projects assigned by the Project Manager in adherence with Company guidelines.
• May assist Project Manager with the weekly review of time charged to projects and coordinate with the project team to correct issues.
• May assist Project Manager with invoicing and accounts receivable (AR) including invoice review such as rate and billing specifications, receipt and review of subconsultant invoices to ensure contract compliance, submission, collections, and reporting on unbilled or outstanding accounts.
• May assist Project Manager to develop and maintain spreadsheets for budget and schedule tracking including weekly report documentation such as progress updates, meeting minutes, comment logs, change order log, submittal log, and schedule updates.
• May assist Project Manager by monitoring and escalating concerns related to the financial aspects of projects to ensure healthy project financials and meet established Company goals including utilization, effective multiplier, etc.
• May assist Project Manager with facilitating new and existing client and subconsultant contracts including scope and fee modifications (Change Orders).
• Provide document control support to…