Marketing Administrative Assistant & Graphic Designer

The Marketing Administrative Assistant & Graphic Designer supports marketing, advertising, corporate events and communications initiatives through a combination of administrative coordination and creative production. This role is responsible for deploying advertising and marketing creative materials, producing high-quality graphic assets, and assisting with general corporate administrative tasks, events, and projects.

• Coordinate monthly or quarterly with the Senior Director of Marketing and Communications and external media sales partners to distribute approved radio, TV, out-of-home, and digital advertising buys, creative materials, and instructions.
• Monitor advertising and branded content creative daily, including radio and TV spots, billboard creative, and social media branded content, and order new creative prior to expiration dates.
• Process and pay advertising invoices monthly by spot-checking broadcast logs, confirming proof of delivery against media buys, logging orders in Workamajig, and processing payments in Microsoft Dynamics 365 in accordance with proper cost accounting standards.
• Coordinate with the Accounts Receivable department, as needed, to bill supplier partners for marketing co‑op programs, including advertising campaigns, event sponsor ships, and sampling promotions.
• Produce graphic content weekly for advertising and marketing campaigns, social media promotion, and corporate events, ensuring compliance with brand and legal guidelines.
• Monitor social media page activity daily and assist the Digital Marketing team with scheduling approved posts.
• Assist with media coverage and interview coordination by drafting press releases and media advisories, distributing them to local newsrooms after approval, and coordinating news team coverage as needed.
• Support other corporate departments by ordering office supplies, making check deposits at local banks, and checking mail at the local USPS post office box.
• Assist annually with corporate and Stars Scholarship Fund event planning and coordination.

• 2-3 years of experience in graphic design with strong proficiency in Adobe Illustrator and Photoshop. A portfolio of past graphic design work is required if the candidate advances to the interview stage.
• 2–3 years of experience in data entry and processing, preferably within Accounts Payable and Accounts Receivable, with adherence to proper cost accounting practices aligned to company financial dimensions.
• Advanced proficiency in Microsoft Excel and other productivity programs, including Dynamics 365, Word, PowerPoint, Teams, and Outlook.
• Motivated, proactive, and self‑initiating problem‑solver with strong attention to detail and organizational skills.
• Excellent time‑management skills with the ability to manage multiple tasks and projects simultaneously through completion.
• Strong written and verbal communication skills.
• Reliable transportation and a valid, active driver's license.

• Bachelor's degree in business administration, marketing, mass communication, advertising, public relations, or a related field.
• 1-3 years of experience assisting with advertising media buying or selling.
• Prior social media page management experience using Meta Business Suite (Facebook and Instagram), Tik Tok, You Tube, and Linked In.
• Strong editorial and blog writing skills.
• Moderate video‑editing skills with proficiency in Adobe Premiere Pro for info graphic‑style videos.