Administrative Assistant to Division Chief, Human Resource Services

Position: Administrative Assistant to the Division Chief, Human Resource Services
Position Title:

Administrative Assistant to the Division Chief (AA-III)

Division:
Assigned Division

Reports To:

Chief of Assigned Division

Salary

Schedule:

AS4

Days Worked: 240 Days

FLSA Status:
Non-Exempt

Perform a variety of complex clerical, technical, and administrative duties to maintain the effective and efficient operation of the Division.

Essential Duties:

* Independently plan and coordinate executive support functions for the Division Chief; protect the confidentiality of HCS issues, stakeholder records, and District information.

* With minimum supervision, perform experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, data entry, record keeping, records research, and document processing; assure compliance with financial and legal requirements, and HCS policies and procedures; duties may vary according to job assignment.

* Support the relationship between HCS and the general public by demonstrating courteous and cooperative behavior when interacting with stakeholders, visitors, and District staff.

* Assist in preparing and maintaining the Division's budget; create spreadsheets, monitor revenue and expenditures.

* Receive and respond to inquiries and concerns from the public; refer problems to the appropriate staff person for resolution.

* Interact and communicate effectively with various groups and individuals such as the immediate supervisor, Superintendent, other District administrators and staff, school administrators and staff, co-workers, students, parents, outside government/business/community agencies, sales representatives, service/repair persons, and the general public.

* Lead and support other clerical staff, as assigned.

* Perform various clerical duties such as scheduling, answering phones, and assisting visitors.

* Provide exceptional customer service on a daily basis and maintain professional practices.

* Perform other duties as assigned.

Qualifications:

* High School Diploma or state-approved high school equivalency (HSE), required.

* Three to five years of clerical experience, or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities required.

* Exceptional computer/technical skills, including the use of Microsoft Office programs, Microsoft Outlook, and Google Docs and Google Drive.

* Ability to work well with students, parents, staff, and the community.

* Exceptional integrity, commitment to confidentiality, excellent character, and strong professional reputation.

* Ability to abide by the Georgia Professional Standards Code of Ethics for Educators.

* Ability to be regularly, predictably, and reliably at work.

* Ability to be present at the physical worksite.

* Ability to perform tasks involving prolonged periods of standing, walking, and sitting.

* Ability to perform routine physical activities such as bending and lifting/pushing/pulling up to 50 pounds.

* Vision, hearing, written, and verbal communications are essential factors in performing required tasks.