Coordinator of State and Federal Data Systems

Coordinator of State & Federal Data Systems

Division:

Office of the Deputy Superintendent, Accountability, Student Achievement, and School Improvement

Reports To:

Director, State and Federal Reporting

Evaluation Tool:

HCSAPE

Salary

Schedule:

C2 (Doctorate), C2-1 (Specialist), C2-2 (Master's)

Revision Date:

6/2026

FLSA Status:

Exempt

Essential Duties and Responsibilities:

Data Reporting & Compliance:

* Support the Director in ensuring accurate and timely submission of all required state and federal reports.

* Monitor district data systems to ensure compliance with reporting requirements and regulatory guidelines.

* Coordinate data validation processes and identify potential reporting issues prior to submission deadlines.

* Collaborate with Student Information System (SIS) team to ensure data structures support required reporting processes.

* Maintain documentation of reporting processes, business rules, and data definitions.

* Develop and maintain comprehensive guidance of documentation for district and school staff regarding data collection, coding, and reporting procedures.

* Translate complex federal and state reporting requirements into clear operational procedures.

* Create job aids, procedural manuals, and reference guides for school and district personnel.

* Maintain centralized knowledge of repositories and reporting guidance resources.

* Design and deliver professional learning sessions for school and district staff related to data entry, reporting compliance, and data quality.

* Develop and maintain asynchronous training resources including videos, guides, and toolkits.

* Provide ongoing consultation and support to schools regarding reporting requirements and data accuracy.

* Collaborate with the data analytics team on the development of dashboards, reports, and analytics tools to monitor data quality, compliance, and reporting readiness.

* Analyze district data trends to identify potential issues affecting funding, accountability, or reporting compliance.

* Provide regular reports and insights to district leadership regarding reporting status and data integrity.

* Partner with research, accountability, and IT teams to improve data governance practices.

Guidance Development:

Professional Learning & Technical Assistance:

Data Analytics & Monitoring:

Systems & Process Improvement:

* Collaborate with technology and SIS teams to design and refine data systems that support efficient reporting processes.

* Identify opportunities to automate data validation and reporting workflows.

* Support continuous improvement efforts related to data collection, reporting processes, and documentation.

Collaboration & Leadership:

* Serve as a liaison between district departments, school staff, and external agencies regarding reporting requirements.

* Participate in statewide data or accountability networks and professional organizations.

* Support cross-departmental initiatives that rely on accurate student and program data.

* Provide leadership to a team of Student Information Specialists responsible for direct school support.

Perform other duties as assigned.

Qualifications:

* Bachelor's degree in education, data analytics, information systems, public administration, or related field; advanced degree preferred.

* Three (3) years of experience with K-12 data systems, student information systems, and/or accountability reporting.

* Experience with state and federal education reporting requirements.

* Experience developing training materials or professional learning.

* Experience with SQL preferred.

* Strong written communication skills for developing standard operating procedure documentation.

* Ability to lead professional learning and communicate technical topics to a broad audience.

* Exceptional integrity, commitment to confidentiality, excellent character, and strong professional reputation.

* Ability to abide by the Georgia Professional Standards Code of Ethics for Educators.

* Must be regularly, predictably, and reliably at work.

* Ability to be present at the physical worksite.

* Must perform tasks involving prolonged periods of standing, walking, and sitting.

* Must perform routine physical activities such as bending and lifting/pushing/pulling up to 50 pounds.

* Vision, hearing, written, and verbal communications are essential factors in performing required tasks.