Yard Admin Associate

Yard Admin

Location:

McDonough, GA | Department:
Warehouse Operations | Job Type: Full-time | Pay: $20.50 - $22.00

In this role, the Yard Admins main responsibilities include acting as the critical administrative link between physical yard operations, driver coordination, and system accuracy. You will serve as the primary "command center" operator, ensuring the seamless flow of trailers and information by managing the Yard Management System, coordinating inbound and outbound logistics documentation, and maintaining real-time communication with carriers and warehouse teams.

This position requires a detail-oriented and resourceful individual capable of balancing data integrity with the fast-paced demands of a high-volume logistics environment.

As a Yard Administrator, you are responsible for the digital and physical accuracy of our yard operations, balancing high-volume data entry with real-world coordination.

• Systems Management:
  Enter data into the Yard Management System (C3) and maintain complex spreadsheets to track all trailer movements and transactions with 100% accuracy.
• Inbound & Outbound Orchestration:
  • Coordinate site assignments by matching inbound Bills of Lading (BOLs) with Load IDs and consolidating loads as needed.
  • Create essential shipping documents, print BOLs, enter seal numbers, and prepare complete outbound packets for drivers.
  • Close dock doors and initiate moves to designated yard areas based on real-time operational requests.
• Driver & Dispatch Coordination:
  • Dispatch drivers by verifying reference numbers, destinations, and ensuring the outbound packet matches the physical trailer and seal.
  • Maintain the driver log, verify licenses, and ensure safety protocols—such as providing straps and slot locations—are followed.
• Inventory & Safety Audits:
  • Conduct regular yard audits to identify and correct discrepancies in trailer locations, status, or gate-in data.
  • Perform "Empty Validations" by walking the dock to physically confirm that trailers marked as empty in the system are correct.
  • Execute Yard Safety Audits, inspecting glad locks, pylons, and wheel chocks.
• Cross-Functional Scheduling:
  Monitor high-volume email traffic to schedule drop or live load appointments for all departments and approve drayage setups.

• Experience &
  
  Skills:
  • High School diploma or equivalent.
  • Proficiency in Microsoft Office Suite (specifically Excel skills), Google Workspace, and email
  • Proven ability to perform extensive and accurate data entry.
  • Ability to solve practical problems by thinking analytically and creatively.
  • Ability to multitask and prioritize tasks frequently.
  • Service and warehousing/fulfillment experience is preferred.
• Communication & Reasoning:
  • Excellent relationship building, negotiation, and communication skills.
  • Ability to read, analyze, and interpret complex documents in English (e.g., safety rules, operating instructions, and procedure manuals).
  • A strong work ethic and the ability to work with a sense of urgency in a fast-paced, team-oriented environment.
  • Effective negotiation skills and the ability to develop professional relationships with employees, drivers, and managers at various levels.
• Physical & Environment:
  • Ability to alternate between sitting, standing, and walking throughout the shift.
  • Ability to work in both an office environment and a warehouse environment (near machinery, in non-climate-controlled conditions).
  • Lifting up to 75 lbs. unassisted is required, though infrequent (less than half shift).