Administrative Assistant, Human Resources Department

Administrative Assistant, Human Resources Department

Location: Central Office

Reports To: Director of Human Resources

Terms of Employment: 12 Month Position

Start Date: May 25, 2026

• High school diploma or equivalent required.
• Combination of training, education, and experience that demonstrates knowledge of the responsibilities stated.
• Knowledge of technology and computer software.
• Ability to communicate clearly and concisely.

• Assists the Director of Human Resources by performing routine clerical tasks, providing customer service, and maintaining records.
• Performs routine clerical functions such as typing, filing, processing in-district and outside correspondence, answering phones, preparing special project materials, and ordering supplies.
• Types/prepares correspondence, purchase orders, check requests, etc.
• Assists in compiling data for reports, records, and audits.
• Assists in maintaining and updating employee management system (Skyward).
• Responsible for tracking and processing all tuition reimbursement requests.
• Acts as backup to the receptionist at Central Office.
• Answers phone, responds to routine questions and inquiries, schedules appointments and routes calls to appropriate persons.
• Provides a variety of clerical and office assistance duties; makes and distributes copies, processes mail, documents, correspondence, invoices, and other materials.
• Responsible for monitoring substitute management system.
• Works with other positions, organizes, plans, and assists with student registration.
• Assists with special projects that arise and assists other departments as needed.
• Ability to meet the internal and external customer service needs of the human resources department, including staff, students, parents and the community.
• Occasionally meets with new hires to review, monitor, and process new hire paperwork.
• Assists processing and filing workman's compensation paperwork.
• Maintains confidentiality of personnel and school district business records as required.
• Ability to travel within District.
• Ability to perform with awareness of district requirements and policy.
• Perform other duties as assigned by the Executive Director of Human Resources.

• $18.50/hour
• Full health insurance program with major medical.
• Illinois Municipal Retirement Fund (IMRF Pension).
• Paid time off.