Substitute Secretary

Substitute Secretary

McKeesport Area School District – McKeesport, Pennsylvania

• Job : 5684192
• Final date to receive applications: Posted until filled
• Posted: May 01, 2026 4:00 AM (UTC)
• Starting Date: Immediately
• Reports To: Building Principal / Department Supervisor
• Position Type: Substitute
• Job Categories: Substitute >
  Substitute:
  Clerical

The Substitute Secretary provides temporary clerical and administrative support in the absence of the regular secretary. This position ensures the efficient operation of the school office while maintaining a professional, welcoming, and confidential environment for students, staff, and families.

• Provide front office coverage, including greeting visitors, staff, and students in a professional manner
• Answer and direct phone calls; take and relay messages accurately
• Perform general clerical duties such as filing, copying, scanning, and data entry
• Assist with attendance, student sign‑in/sign‑out, and daily record keeping
• Maintain confidentiality of student and staff information in accordance with district policies and FERPA
• Utilize district systems (e.g., student information systems, email, scheduling tools) as needed
• Support communication with parents/guardians via phone, email, or written correspondence
• Assist with preparation of materials, reports, and correspondence
• Manage incoming and outgoing mail and deliveries
• Provide support for building‑level needs as directed by administration

• High school diploma or equivalent required
• Prior clerical or office experience preferred, especially in a school setting
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office technology
• Strong organizational, communication, and interpersonal skills
• Ability to multitask and work in a fast‑paced environment
• Ability to maintain strict confidentiality
• Customer‑service oriented mindset

• Fast‑paced school office environment
• Frequent interruptions and need for flexibility
• Interaction with students, staff, parents, and community members

• Ability to sit and stand for extended periods
• Ability to lift and carry light materials (up to 25 lbs)
• Manual dexterity for operating office equipment

• Must meet all state and district clearances (e.g., background checks, child abuse clearance, FBI fingerprinting)
• Ability to follow district policies and procedures

• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

• Dr. Amy Dellapenna, Assistant to the Superintendent
• McKeesport Area School District
• Phone:
• Email: