Legal Billing Coordinator

Rosenthal, Kalabus & Therrian
• McKinney , TX , US

Posted 8 days ago

Do you enjoy working with numbers and are looking for an opportunity in the legal industry? Our busy law firm is seeking a full-time billing specialist to manage the firm's billing lifecycle - from invoice generation through payment application - while maintaining accuracy, consistency, and compliance with legal accounting standards. This role works closely with attorneys, intake, and accounting to ensure client accounts are current, payments are properly applied, and financial data is reliable for reporting and forecasting.

If you’re a detail-oriented professional, have at least 2 years of billing experience, and enjoy working in a fast-paced environment, we want to hear from you!

• Ensure accurate and timely billing in adherence with the firm s billing cycle
• Prepare, review, and issue client invoices in accordance with firm policies
• Generate flat-fee, hourly, and hybrid billing statements as applicable
• Review billing entries for accuracy, completeness, and compliance
• Ensure invoices reflect proper trust vs. operating account allocation

• Apply client payments accurately (Law Pay, credit card, ACH, check, cash)
• Monitor trust balances and ensure compliance with IOLTA requirements
• Coordinate trust transfers and earned fee withdrawals
• Assist with trust reconciliation support and documentation

• Monitor client accounts for outstanding balances
• Process client expenses and refunds
• Communicate professionally with clients regarding billing questions
• Work with attorneys and staff on billing adjustments, credits, or write-offs
• Maintain organized billing records and audit trails

• Assist with the month-end close and reconciliations
• Collaborate with upper management to improve efficiency
• Assist with collections as needed
• Other ad hoc projects as needed

• 2+ years of office billing experience required, preferably in a law firm setting
• Understanding of trust accounting and IOLTA compliance
• Strong attention to detail and highly accurate
• Developed organizational and communication skills
• Proficient with technology;
  Familiarity with Quick Books Online and Microsoft Suite required;
  Familiarity with MyCase is a plus
• Ability to work independently and prioritize competing projects and deadlines
• Ability to demonstrate longevity in former roles

$50,000 - $60,000 yearly

At RKT, we thrive on collaboration, integrity, and a shared passion for justice, creating a purpose-driven environment where our work truly matters. With a strong reputation, seasoned attorneys, and a client-first approach, our firm stands out as a leader in criminal defense, handling high-impact cases that shape lives and communities. Our team members are our most valuable assets and proudest investments, and are guaranteed a supportive foundation for flourishing, with plenty of room for growth and professional development.

• Health Insurance
• 401(k) with match
• PTO
• Paid Holidays
• Performance-based raises and bonuses
• Opportunity to grow - We believe in promoting from within and supporting continual professional development
• Office Perks:
  Access to our on-site gym and golf simulator