Automotive Billing Clerk

Automotive Billing Clerk Job Description

The Huffines Billing Clerk accurately records the sale, profit, and commissions payable on all sold units.

• Organize all paperwork in each deal; check for completeness (signatures, verify VIN, etc.)
• Verify compliance documents
• Bill all new and used car deals and post them into accounting software
• Process pay‑off checks for trade‑ins and mail them to appropriate financial institutions in a timely manner
• Prepare trade jacket to include proper title and titling documents
• Generate and maintain the salesperson’s commission reports and list of commission hold items
• Daily management of the DOC (Daily Operating Control)
• Provide administrative support to management and other departments
• Access computer files and compile reports as requested
• Perform other duties as assigned

• A minimum of one year of automotive accounting experience is required
• Detail‑oriented with strong numerical skills
• Proficient with accounting software and Microsoft Office applications (Word, Excel, Outlook)
• Fluent in English speaking and excellent written communication skills
• Good time‑management skills with the ability to multitask
• Professional dress, speech, and behavior are all required for this position
• Support a professional atmosphere
• Honest, trustworthy, and dependable
• Demonstrates initiative

• Air‑conditioned office environment
• Paid time off (PTO – Day One Accrual)
• Optional benefits include medical, vision, dental, and Health Savings Account (HSA)
• 401(k) retirement plan
• Company‑paid life insurance
• Employee discounts
• Paid holidays
• Excellent work‑life balance culture
• Chaplain services

HUFFINES IS A DRUG‑FREE WORKPLACE. In addition to background checks, Huffines performs pre‑employment and random drug testing.