Payroll Manager

Location: McKinney, Texas

Duration: Permanent

The U.S. Payroll Manager is responsible for leading all payroll operations across the organization, ensuring employees are compensated accurately and on time while maintaining compliance with federal, state, and local payroll regulations. This role provides both strategic and operational leadership for payroll functions, collaborates closely with HR and Finance teams, and drives payroll process optimization and compliance initiatives.

This position requires extensive experience with Quick Books Payroll and payroll systems integration.

• Manage end-to-end payroll processing for full-time employees, contractors, temporary staff, and part-time employees using Quick Books Payroll.
• Ensure accurate payroll calculations including salaries, overtime, bonuses, commissions, deductions, garnishments, and benefits.
• Oversee payroll schedules and payroll calendar management across multiple pay cycles.
• Reconcile payroll data with HR records and financial statements.
• Integrate payroll systems with HRIS and timekeeping platforms to ensure operational efficiency.

• Ensure compliance with federal, state, and local payroll laws and regulations including FLSA, FICA, FUTA, and tax requirements.
• Prepare and file payroll tax returns, W-2/W-3 forms, 1099s, and related payroll reporting.
• Support audits and respond to payroll-related government inquiries.
• Monitor payroll law updates and implement necessary process and compliance changes.

• Administer and maintain Quick Books Payroll system configurations and integrations.
• Identify opportunities for automation and payroll process improvements.
• Lead payroll system enhancements, reconciliations, and documentation initiatives.
• Maintain payroll policies and standard operating procedures.

• Generate payroll reports including labor cost analysis, overtime tracking, and headcount reporting.
• Conduct payroll reconciliations and support year-end financial reporting and audits.
• Provide payroll analytics to support workforce planning and business decisions.
• Supervise, mentor, and train payroll staff.
• Promote accountability, accuracy, and continuous improvement within payroll operations.
• Collaborate with HR, Finance, and Operations teams to align payroll processes with organizational goals.

• Serve as the primary point of contact for payroll-related questions and issue resolution.
• Assist employees with deductions, payroll discrepancies, benefits, and payroll policies.
• Provide guidance on payroll procedures and compliance requirements.

• Partner with HR and Finance leadership on payroll strategy and policy development.
• Support compensation and benefits integration initiatives.
• Analyse payroll trends to support labor forecasting and financial planning.
• Lead payroll-related projects including organizational changes and system upgrades.

• Quick Books Certification required (Certified Quick Books Pro Advisor or equivalent).
• 05+ years of payroll administration experience with leadership responsibilities.
• Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or related field preferred.
• Strong knowledge of U.S. payroll laws, federal/state tax regulations, labor laws, and compliance standards.
• Candidates with prior experience in payroll processing and accounting in a staffing environment will be preferred.
• Expertise in Quick Books Payroll and HRIS integration.
• Experience with ADP, Paychex, Ceridian, or Oracle payroll systems is a plus.
• Advanced Microsoft Excel skills required.
• Excellent analytical, organizational, communication, and problem‑solving skills.
• Ability to manage confidential information with discretion and professionalism.

40 hours per week. Monday–Friday. Must be authorized to work in the United States.

Offers a comprehensive compensation and benefits package.

4 Consulting Inc. offers a comprehensive compensation and benefits package. 4

Ci is an affirmative action‑equal opportunity employer. 4

Ci complies with all applicable federal, state, and local laws regarding recruitment and hiring. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category protected under applicable federal, state, or local laws.