Payroll Tax Analyst

$61,200 - $79,500/yearly Posted 4 days ago

SRS Distribution - Mc Kinney

McKinney, TX 75070

Position

Purpose:

The Payroll Tax Analyst is responsible for supporting accurate and compliant payroll tax administration across a large, complex, multi-state organization. This position performs payroll tax reconciliations, researches and resolves tax discrepancies, manages agency notices, supports tax filings and amendments, and assists with quarter-end and year-end processing. This role supports a highly complex payroll environment of 20,000+ associates across multiple legal entities, FEINs, states, local jurisdictions, and pay groups utilizing Workday Payroll and ADP Smart Compliance.

Key Responsibilities:

• Perform regular federal, state, and local payroll tax reconciliations between Workday, ADP Smart Compliance, payroll registers, tax filings, and general ledger activity.

• Research and resolve payroll tax discrepancies, including employee withholding, employer taxes, taxable wages, and jurisdictional differences.

• Validate tax calculations and taxable wage treatment for payroll adjustments, supplemental wages, fringe benefits, equity-related payments, and other taxable earnings.

• Review tax funding and liability activity to identify discrepancies prior to filing deadlines.

• Monitor tax exceptions and outstanding items and drive issues through resolution.

• Maintain supporting documentation and audit trails for payroll tax activity.

• Support quarterly and annual federal, state, and local payroll tax filings.

• Review quarterly tax returns and reconciliations for accuracy prior to filing.

• Research and respond to federal, state, and local tax agency notices.

• Coordinate tax amendments, including Forms 941-X, W-2C, and applicable state and local corrections.

• Research tax penalties and interest and assist with requests for abatements when appropriate.

• Track agency notices, amendments, and open tax issues through final resolution.

• Assist with tax account registrations, closures, and updates associated with organizational changes.

• Monitor payroll tax integrations and data between Workday and ADP Smart Compliance.

• Research integration errors, rejected transactions, jurisdictional discrepancies, and tax setup issues.

• Partner with HR Technology and vendors to troubleshoot system-related payroll tax issues.

• Participate in Workday testing related to tax configuration, system updates, integrations, acquisitions, and process changes.

• Validate tax results during testing and document identified issues and required corrections.

• Support continuous improvement and automation of payroll tax processes and controls.

• Perform quarter-end reconciliations of taxable wages, taxes withheld, employer liabilities, and tax filings.

• Support year-end balancing and reconciliation of Forms W-2 and W-2C.

• Validate employee tax forms and taxable wage reporting.

• Assist with year-end processing of taxable fringe benefits and other special earnings.

• Research and resolve W-2 discrepancies and employee tax inquiries.

• Support annual tax configuration and jurisdictional updates in preparation for the new tax year.

• Support payroll tax activities associated with acquisitions, integrations, legal entity changes, and employee transfers.

• Assist with federal, state, and local tax registrations for new entities and jurisdictions.

• Review acquired-company payroll tax data and identify outstanding liabilities, filings, notices, or reconciliation issues.

• Support predecessor/successor wage analysis and employee tax treatment when applicable.

• Validate tax setup and results during acquisition testing and payroll conversion.

• Partner…