Clinic Administrative Assistant

Company Description

Therapy & Beyond is one of the largest BCBA-owned ABA organizations, founded and led by Dr. Regina Crone, BCBA-D. Through a collaborative, interdisciplinary approach to care, we partner with experts in Applied Behavior Analysis (ABA), Speech-Language Pathology, and Occupational Therapy. Our mission is rooted in four core values:
Putting People First, Doing Our Best Together, Making Therapy Fun, and Above All—We Grow Potential!

The Clinic Administrative Assistant plays a key role in supporting our team and Clinic Management, tasked with assisting with administrative actions related to scheduling, operational resources, EMR, and communications support. This full-time role will provide direct ABA treatment as a Registered Behavior Technician (RBT) in session on a hybrid basis (25-75%), in balance with administrative support functions
.

• Provides administrative support to Management and Technicians
• Supports daily procedures (Monday - Friday 8:00am-5:00pm) and occasional Saturday morning sessions
• Assists with the daily schedule to ensure sufficient coverage and efficient operations
• Performs administrative tasks including communications, invoices, reports, etc.
• Updates records in EMR including patient information and timesheets
• Supports treatment sessions as necessary
• Performs office management tasks including maintaining records, and ordering supplies
• Organizes and distributes supplies, materials, and equipment; maintains cleanliness of the clinic
• Provides support to Clinic personnel during break coverages and transition periods
• Contributes to a motivating therapy environment
• Direct one-on-one naturalistic play-based therapy in-clinic
• Implements specified programs/procedures
• Communicates regularly and professionally with your Program Supervisor
• Continuously develops your own job knowledge and advances your career
• Availability during standard operating hours from Monday to Friday, 8:00am-5:00pm, and occasional Saturday from 9:00am - 1:00pm

• Education: High school graduate or GED with administrative support experience
• Availability: Monday - Friday 8:00 am to 5:00 pm + occasional Saturday sessions
• Excellent verbal and written communication skills
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Active RBT certification or willingness to obtain
• Extremely proficient with Google Workspace, Microsoft Office Suite, and the ability to learn
• Maintain empathy and promote positive teamwork and communication

• Generous benefit package including Medical, Dental, Vision, and Disability
• Company-paid Life Insurance
• 401K with company match
• Company-paid Short-Term Disability
• HSA and FSA options
• Employee Assistance Program
• Employee Recognition