Administrative Coordinator

Administrative Coordinator

The Administrative Coordinator provides essential operational and administrative support to store leadership. This role ensures efficient daily operations by coordinating schedules, managing communications, maintaining records, and supporting hiring and onboarding processes while delivering excellent internal and external customer service.

Administrative Support

• Provide direct administrative support to Store Director and leadership team
• Maintain accurate records, files, and reports in accordance with company standards
• Coordinate store communications, memos, and postings
• Manage office supplies, invoices, and basic accounting tasks

Scheduling & Coordination

• Assist with associate scheduling and timekeeping processes
• Support coordination of meetings, interviews, and store events
• Track attendance, payroll inputs, and labor reporting as needed

Hiring & Onboarding Support

• Assist with recruitment activities including posting roles and scheduling interviews
• Support onboarding of new hires, ensuring completion of required documentation
• Maintain personnel files and ensure compliance with company policies

Customer & Associate Support

• Serve as a point of contact for associate questions and basic HR-related inquiries
• Provide professional and timely communication with vendors and partners
• Support a positive, organized, and efficient store environment

Compliance & Accuracy

• Ensure all administrative processes align with company policies and procedures
• Maintain confidentiality of sensitive employee and business information
• Support audits and ensure documentation is complete and accurate

Qualifications

• High school diploma or equivalent required
• Previous administrative, clerical, or retail support experience preferred
• Strong organizational and time management skills
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Excellent communication and attention to detail

Physical Requirements

• Primarily office-based with occasional movement throughout the store
• Ability to sit, stand, and use standard office equipment

Key Competencies

• Organization & Attention to Detail
• Communication & Customer Service
• Time Management
• Confidentiality & Integrity
• Administrative Efficiency