Buyer, Administrative​/Clerical

Typical Hiring Range: $54,118.99 - $57,576.61 annually; $26.01 - $27.68 hourly

Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. In 2014, our community was named “The #1 Best Place to Live in America.”

Although proud of that honor, everyone on our team is committed to making McKinney an even better place to live, work and raise a family. That’s why we exist.

City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee‑inspired values – Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant‑based leaders who foster and support a healthy, family‑oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high‑performance organization (HPO).

Under general supervision of the Purchasing Coordinator, this position is responsible for performing detailed purchasing functions for the City of McKinney and in compliance with the State of Texas bidding laws, purchasing policy and established procedures. This position may perform other related duties as assigned.

• Learn and demonstrate an understanding of how team, department, and City goals are interconnected.
• Contribute to a positive work culture.
• Maintain regular and reliable attendance.
• Ability to assess his/her work performance or the work performance of the team.
• Contribute to the development of others and/or the working unit or overall organization.
• Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities.
• Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same.

• Administers xerographic/digital copier contract. Includes assessing needs of departments and selecting appropriate machine. Makes decision to purchase with supervisor input. Processes paperwork for all copier payments. Serves as key operator for copiers city-wide; submits and tracks service requests.
• Performs warehouse functions including fulfillment of stock orders.
• Conducts periodic physical inventory counts.
• Compares and verifies incoming shipments for quality, quantity, accuracy and suitability against invoices, purchase orders, packing slips, specifications etc. Resolves discrepancies.
• Receives, unloads, unpacks, shelves, distributes and delivers incoming materials and supplies, inventory, surplus and mail, etc.
• Creates and maintains records, logs, etc. of materials received, stored, issued, delivered and/or distributed. Performs data entry using a purchasing and inventory control system. Processes paperwork for payment of vendor invoice.
• Operates mail machine and delivers outgoing mail to post office. Sorts and disperses city-wide mail; makes delivery to some locations. Obtains and records monthly postage meter readings.
• Maintains common files in good order (including purchase order, contract, general and other files).
• Maintains storerooms, warehouses, mailroom, storage and other related work areas in a clean, orderly, safe and secure condition. Ensures safety and security of materials, supplies, property and other individuals.
• Prepares and maintains contract binders and updates contract list. Maintains contract calendar of important dates in the lives of contracts.
• Answers varied inquiries in regard to procurement, purchasing policies and procedures, keeping up to date on changes.
• Authorizes and generates purchase orders (one time, blanket, inverted, open, change) to obtain goods and services from suppliers. Verifies contract pricing is being used.
• Builds and maintains a positive working relationship with vendors. Provides liaison assistance between departments and vendors when…