Clerk III

Clerk III

This position serves a key role in the Department as the primary receptionist and public liaison for Juvenile Services, resolving general inquiries from the community, law enforcement, and families with discretion and professionalism. Operating under general supervision, the Clerk III performs advanced-level, highly responsible clerical and administrative support duties within the juvenile probation department.

Essential duties and responsibilities include:

• Answers telephones: refers calls to appropriate staff and maintains office schedules and appointments
• Provides customer service to the public (front window, telephone calls, e-mails)
• Maintains logs of work progress, processing documents, and other records; maintains administrative files and records; opens, sorts, and distributes mail; and maintains reports, files, materials, and supplies
• Performs general administrative duties such as but not limited to; filing, data entry, photocopying and other general office duties as required.
• Assist with movement of visitors to the proper location.
• Responsible for entering all paper and formal referrals and reviewing each case, complete Assistant District (ADA) screening sheet and forward the referral packet to ADA for determination on filing
• Past due notices
• Assists with other office functions and performs all other related duties as assigned
• Notarize Court documents
• Provide English/Spanish translation when needed

Typical qualifications include:

• Be a US Citizen.
• Be at least 21 years of age.
• Possess a valid Texas Driver's License.
• Graduation from high school or GED
• Two (2) years of experience in clerical work
• Bilingual - Preferred

Ellis County is an equal opportunity employer. Ellis County participates in E-Verify.