Senior Administrative Specialist - Records

Reporting directly to a Sheriff's Office Manager, Commander or Sergeant, responsible for providing advanced administrative support to an assigned division. Level II of II in Sheriff's Office Administrative Specialists.

• Provides direct customer service either in person or on the telephone
• Creates and maintains various reports related to assigned division
• Creates and maintains forms, worksheets, and informational materials
• Ensures comprehensive filing systems are maintained and up to date
• Assists in planning and executing special projects and events
• Assists with policy and procedure updates
• Assists in various staffing processes
• Reviews stock inventory and processes purchase requisitions for needed supplies and equipment
• Cross-trains with office staff in other areas to ensure continuity of departmental operations
• Attends all meetings and trainings, as required
• Performs special duties as assigned

• Assists in processing and responding to Open Records Requests

• Researches, prepares, and disseminates information as per guidelines set under the Texas Public Information Act and other applicable policies and laws while maintaining a high level of security and confidentiality
• Locates, compiles, and copies records responsive to verbal and written requests for information
• Reviews records in response to verbal and written requests for information to determine what information can be released, if any, under the Texas Public Information Act and other laws apply to the information requested, as directed by Paralegal; confirms the related charges for copies of and access to public information as allowed under the Texas Public Information Act
• Reviews and prepares records under the Texas Public Information Act; reviews and processes/redacts digital media while maintaining all compliance requirements
• Reviews and processes Texas Public Information Act requests and paperwork for interdictions within the time restrictions set for each request
• Maintains knowledge base of current laws and policies to help minimize liability
• Knowledge of Texas Public Information Act and Privacy Act laws, policies, and regulations

• Reports directly to – Sheriff's Office Supervisor, Commander or Sergeant
• Direct Reports – No

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying

• Work is primarily indoors in an air-conditioned environment
• Contact with persons accused or convicted of crimes
• Contact with law enforcement officials and public
• Open Records Assignment:
  Exposure to graphic reports, video, and audio recordings

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency
• Regular attendance is required

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

• High School diploma or equivalent
• Two (2) years of clerical experience in a professional office environment

• Valid driver's license
• Patrol Assignment:
  Texas Law Enforcement Telecommunications System (TLETS) certification, Federal Emergency Management Agency (FEMA) certification, Criminal Justice Information Services (CJIS) certification

• Open Records Assignment:
  Texas Crime Information…