Recreation Events Coordinator

Working For The City Of Mc Kinney

Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. Proudly recognized on the Top Workplaces USA list by USA TODAY, our team is dedicated to making McKinney one of the best places to work, live, and raise a family.

That's why we exist. Join us and start making a difference today.

City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee-inspired values – Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high-performance organization.

Under the general supervision of the Recreation & Events Supervisor, this position is responsible for planning, coordinating, and implementing assigned City-sponsored special events, festivals, ceremonies, races, and community engagement activities. This position supports comprehensive event plans that enhance community engagement and the overall guest experience while ensuring events are safe, successful, and well executed. Working collaboratively with the Special Events team, city departments, vendors, and community partners, this role also compiles, analyzes and reports event-related data to support planning and continuous improvement.

The position requires flexibility to work evenings, weekends, holidays, and extended hours as needed to support event operations.

General expectations for all employees include:

• Learn and demonstrate an understanding of how team, department, and City goals are interconnected.
• Contribute to a positive work culture.
• Maintain regular and reliable attendance.
• Ability to assess his/her work performance or the work performance of the team.
• Contribute to the development of others and/or the working unit or overall organization.
• Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities.
• Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same.

Essential duties and responsibilities include:

• Manage assigned components of the overall development, planning, coordination, and implementation of events for the City of McKinney Parks and Recreation.
• Assists with sponsorship asset and benefit proposals/agreements.
• Implements, develops, recommends, and coordinates administrative tasks and procedures in the areas of event management, including pre and post event planning.
• Works with Communications/Marketing team to ensure appropriate branding and messaging objectives are met, and provide information for website, promotional literature, and social media for all events.
• Provides a consistent positive experience for all attendees and vendors.
• Develops, administers, monitors and coordinates budgets for assigned events; purchases equipment and supplies.
• Assists in developing and maintaining a timeline for assigned event duties.
• Develops and monitors event budgets for assigned events.
• Prepares requisition and oversees procurement for supplies and equipment related to event production.
• Assists with RFP/RFQ's for all necessary contracts related to special events.
• Attends city sponsored events working evenings, weekends, and holidays as required while maintaining a calm, professional demeanor in fast-paced and high-pressure environments.
• Compiles, analyzes and maintains event, contact databases, and a variety of internal and external reports using multiple software applications.
• Coordinates and supports City-sponsored special events, festivals, ceremonies, races, and community engagement activities by collaborating with City departments, vendors, and…