Procurement Services Supervisor

Salary: $70,190.54 - $74,674.95 Annually

The Procurement Services Supervisor position serves as a primary figure in Procurement Services.

• Supervises professional and technical personnel involved in procurement activities, including instructing, assigning and reviewing work, and recommending personnel actions.
• Assists in decisions regarding hiring discipline and promotion of subordinate staff; directs and evaluates subordinate staff.
• Monitors workflow processes and recommends improvements to enhance efficiency, accuracy, and quality of work.
• Builds and maintains positive relationships with internal departments and external vendors, providing assistance and resolving issues when necessary.
• Coordinates the bid and award process working with user departments, Legal, Risk Management, and selected Cooperative Purchasing Groups.
• Develops specifications based on department input and determining the appropriate procurement method to ensure competitive bidding.
• Conducts pre-solicitation meetings, bid openings, and evaluation team meetings.
• Assists with establishing standard contract clauses for use in contracts, solicitations, and purchase orders.
• Reviews and executes contracts, purchase orders, change orders and other documents within delegated authority.
• Conducts procurement activities/training for user departments to ensure adherence to federal, state, and local laws and city policies/procedures.
• Answers varied inquiries regarding contract administration, statutory requirements, procurement policies and procedures, and keeps up to date on changes.
• Represents employer through professional purchasing associations.
• Maintains work areas in a clean, orderly, safe, and secure condition.
• Complies with all written City policies and procedures.
• Adheres to assigned work schedule as outlined in City and department attendance policies and procedures.
• If assigned to Operations & Sourcing: establishes annual contracts for the purchase of supplies and services; researches market sources and vendors to locate and ensure most cost effective and competitive pricing for purchase of supplies and services; analyzes current procurement activities and recommends improvements through more efficient procurement methods, e-procurement, privatization, quantity discounts, standardization, value analysis, or cooperative purchasing; supervises the disposition and sale of surplus or obsolete commodities and scrap material;
  
  supervises the pickup and delivery of City-wide mail between various City offices and the sorting and delivery of incoming mail; administers and manages the City’s Procurement Card program; supervises the Procurement Services vehicle(s) and office equipment, e.g., mail meter, copy machine.