Inventory Specialist - Water

Overview

WORKING FOR THE CITY OF MCKINNEY. Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. Proudly recognized on the Top Workplaces USA list by USA TODAY, our team is dedicated to making McKinney one of the best places to work, live, and raise a family.

That’s why we exist. Join us and start making a difference today.

OUR CORE VALUES City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee-inspired values – Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization.

Summary Of Position

Under general supervision, this position ensures the accuracy, integrity, and security of Public Works inventory operations. This position manages and maintains multiple computerized inventory systems, overseeing the ordering, stocking, distribution, and documentation of parts, supplies, and equipment needed to support all Public Works divisions, including Fleet, Water and Wastewater, Streets, and Drainage. The role involves monitoring inventory levels, identifying process improvements, and recommending system enhancements to improve efficiency.

The Inventory Specialist prepares, and reviews purchase requisitions, verifies deliveries, processes payments, and generates precise inventory reports. Additional responsibilities include securing warehouse facilities, controlling access, and maintaining compliance with inventory control procedures. Performs other related duties as assigned to support departmental operations.

General expectations for all employees

• Learn and demonstrate an understanding of how team, department, and City goals are interconnected.
• Contribute to a positive work culture.
• Maintain regular and reliable attendance.
• Assess work performance of self or team.
• Contribute to the development of others and/or the working unit or overall organization.
• Work as part of a team, demonstrate team skills, and perform a fair share of team responsibilities.
• Continuously learn and develop through training opportunities, and encourage subordinates to do the same where applicable.

• Essential Duties And Responsibilities
• Complies with all City policies, procedures, safety standards, and ethical requirements, adheres to the City Employee Handbook, and follows assigned work schedules and attendance policies.
• Maintains accountability for the accuracy, availability, and integrity of inventory supporting assigned divisions; manages day-to-day inventory activities to ensure uninterrupted field operations.
• Maintains appropriate inventory levels of parts, equipment, tools, supplies, and required safety gear, balancing operational needs, budget constraints, storage limitations, and lead times.
• Receives, inspects, and audits all inventory deliveries to verify quantities, quality, pricing, contract compliance, and documentation against purchase orders, invoices, and packing slips; identifies discrepancies and initiates corrective action with vendors when needed.
• Stocks, labels, organizes, and stores inventory in warehouses, parts rooms, and yard locations; maintains a clean, safe, and efficient work environment and ensures inventory is accessible and controlled.
• Performs inventory control functions including cycle counts, spot checks, reconciliations, discrepancy research, and corrective actions; resolves variances to maintain accurate system and physical records.
• Utilizes inventory management systems such as Naviline or equivalent, and work order systems such as Cityworks, to receive, issue, reconcile, and document inventory transactions; ensures online records reflect physical stock and that parts issued to field crews are recorded.
• Revie…