Regional Business Specialist

COMMUNITY NAME

Community Support Office

In situations where a community Business Manager (BM), Controller, or Business Office Coordinator (BOC) position is vacant; the floating Business Manager will provide support on-site to ensure the daily activities of the business office are maintained. Responsible for ensuring accounts payable, payroll, accounts receivable, cash control and fixed asset processing are completed timely and accurately. Maintain proper documentation on all financial transactions of the community.

Assist the Executive Director on financial matters as needed and ensure financial business process controls are in place and functioning in accordance with company policy. The floating BM must be willing to travel weekly with overnight stays, as required. Community locations and duration of assignments will be assigned to the floating BM by the Area Direction of Accounting and Analysis.

• Manage the community's accounting functions and staff (if applicable) while meeting, or exceeding, quality service standards.
• Responsible for maintaining computerized accounts receivable system according to policy and procedures; review all input, maintain data integrity controls, coordinate processing with area staff, review and analyze output reports, and ensure timely issuance of billing statements.
• Responsible for maintaining timely billings and collection of Accounts Receivable.
• Develop and maintain a current knowledge of Medicare/Medicaid requirements to properly process billing and regulatory reporting (if applicable at community).
• Reconcile and control cash accounts for resident deposits, security and/or wait list deposits and petty cash; responsible for timely bank deposits and cash reconciliations.
• Manage the community's Accounts Payable system according to policy and procedures; maintain departmental checkbooks; review accounts payable output reports and distribute the department supervisors for PRD checkbook maintenance.
• Creates and maintains team member personnel in appropriate systems (Kronos/Peoplesoft), as required.
• Processes payroll for the community, as required.
• Prepare month end accruals and adjusting journal entries, as necessary.
• Adhere to Operations Accounting and community deadlines (e.g., A/R, A/P, P/R, financial closings, P&L variance analysis, A&L file submissions, and monthly census & bi-weekly payroll reconciliations).
• Reconcile balance sheet accounts under the community's responsibility each month.
• Process fixed asset purchases for approved projects/purchases.
• Responsible for closing the community's books each month within the deadlines established by the Operations Accounting department.
• Ensure business process controls are in place and functioning in accordance with company policy.
• Timely submission of the Monthly Key Controls Checklist to RBM/ADAA.
• Support Executive Director in reviewing and analyzing operational results; respond to information requests from Headquarters staff as necessary.
• Prepare requested schedules for the annual audit and Medicare audits/cost reports; provide any necessary information/support (if necessary).
• Ensure adequate and effective orientation and training of business office and accounting employees in their job-specific duties, in quality service standards, and in understanding the community resident population.
• Responsible for performance evaluations of business office and accounting staff, if applicable.
• Practice all safety, loss prevention and infection control procedures.
• Attend in-services as required.