Executive Assistant

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MITRE's Center for Government Effectiveness and Modernization (CGEM) is seeking an experienced Executive Assistant to support the Vice President. This role is responsible for the efficient and proactive management of all operational and administrative functions for the CGEM Office, while upholding the highest professional standards. As part of the Public Sector team, the Executive Assistant will regularly collaborate on SVP and VP calendar management, events, sector priorities, and other activities that support Public Sector objectives and corporate goals.

The ideal candidate has, within the last two years, provided executive-level administrative support to senior leaders in a large organization. This position is onsite full-time in McLean, VA. Candidate must be local to the Washington, D.C. metropolitan area.

Roles and Responsibilities:

In this dynamic, fast-moving role, your key responsibilities will include:

* Managing the VP's daily schedule and the ability to prioritize and swiftly execute a high volume of internal/external requests, scheduling, meeting coordination and office collaboration.

* Engaging with the CGEM VP and responding quickly and efficiently to rapidly changing requests and anticipating needs of the CGEM office in alignment with the VP's identified priorities and corporate goals.

* Preparing and processing expense reports promptly on behalf of the CGEM VP and CGEM office.

* Engaging with Board Members, external partners, and senior executives from government, commercial industry, and academia, coordinating all aspects of sponsored events and internal/external office visits.

* Event planning, coordinating, and supporting meetings, presentations, and employee engagement events hosted by the CGEM Office.

* Maintaining security of highly sensitive and confidential information

* Contributing to a collaborative atmosphere among the Executive Admin team at the McLean and Bedford campuses, serving as a valuable and dependable colleague where roles may temporarily be covered for each other in case of vacation, illness, etc.

* Coordinating with Executive Admin team to support Executive Leadership Staff meetings, Officer Meetings, and ad hoc meetings which includes the shared responsibilities of securing VTC rooms; coordinating agendas; gathering, delivering, and posting read-ahead materials, taking notes, and identifying post-meeting action items.

* Oversee and strategically manage the center calendar and Teams channel, ensuring both are structured, effectively prioritized, and aligned with key business objectives, leadership commitments, and stakeholder communications.

* Manage and execute Workday actions on behalf of the VP, including approvals, workflow follow-ups, and system updates to ensure timely and accurate processing.

Minimum Qualifications:

* Bachelor's degree and at least 2 years of progressively responsible administrative support experience, or an equivalent combination of education and experience.

* Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).

* Expert-level proficiency in Microsoft Outlook, including complex calendar management, meeting coordination, and inbox management.

* Demonstrated ability to independently use and troubleshoot current mobile, desktop, and virtual meeting technologies (e.g., Apple devices such as iPhone, Mac, iPad; Microsoft Teams; Zoom; VTC systems).

* Ability to work on-site in McLean, VA, Monday-Friday, with flexibility to provide occasional off-hours support.

* Ability to travel up to 1-2 times per year, primarily to our Bedford, MA campus, and other locations as needed in support of the CGEM office.

Preferred Qualifications:

* Experience with expense management software (e.g., Concur).

* Experience with Workday or similar HR/enterprise systems.

* Prior experience supporting C-suite or senior executives in a fast-paced environment.

* Demonstrated poise, professionalism, tact, and discretion when…