RFQ C004670 - Principal Assistant

's-Gravenhage, Netherlands | Posted on 16/02/2026

McBride, based in McLean, VA, USA, and with offices in Brussels, BEL and Bucharest; ROU through its wholly owned subsidiary McBride International, is a Prime Contractor on the NCIA Advisory and Assistance Services Plus (AAS+) Framework.

We are a management and IT consulting firm with significant professional services experience that includes IT transformation, project management, digital transformation, strategic planning, business process improvement, change management, human capital management, systems engineering, and operations. Due to our excellent relationship with NATO and the first-class, security cleared candidates that we source and supply from all 32 NATO nations, we are extremely privileged to ask you to review this role to assess your suitability of skills.

You will be working as a contractor for our client the NATO Communications and Information Agency (NCIA)
NATO Communications and Information Agency (NCIA)
NCIA was established on 1 July 2012 from a merger of several NATO entities. It has a 65-year legacy of supporting NATO operations, missions, and exercises and is on the front lines against cyber threats, protecting NATO's networks 24/7. NCIA provides expertise and services that are critical to NATO's ability to fulfill its core tasks of consultation, collective defence, and crisis management.

Portfolio, programme and project support

• Makes sure that support services are delivered effectively across portfolios and projects.
• Applies and recommends appropriate control solutions for planning, scheduling and tracking project activities.
• Configures and maintains project management tools, and provides clear guidance on related procedures, processes and techniques.
• Offers basic advice and clarification on the development of individual project proposals.

• Assists to maintain information registers and makes sure data is kept up to date.
• Supports users in locating, saving and organizing information in line with established guidance.
• Escalates any concerns or issues with information handling to senior team members.
• Assists with straightforward data-quality activities, such as correcting file names or updating metadata.

• Assists in the effective planning, coordination and control of project resources.
• Helps to ensure that resources are allocated and monitored appropriately so that project deadlines are met.

• Assists the team or manager in gathering and providing the information needed to support ongoing team processes.
• Helps to plan and prepare for meetings.
• Sets up and offers clear guidance on software, procedures, processes, tools and techniques for administration and workplace productivity.
• Liaises and coordinates activities across functions.
• Updates and maintains office policies and procedures.

• • Providing information about the organisation's services, facilities, or procedures.
• Administrative and coordination duties
• • Scheduling and confirming appointments, meetings, or reservations.
  
  • Organising, updating, and maintaining files, records, and basic databases or spreadsheets.
  
  • Preparing and internally coordinating Statements of Work (SOW), for release to agency customers.
  
  • Contributing as needed in project delivery: review project documents, site implementation, change management, risk & issue
  management etc.
  • Preparing and maintaining project plans (including service now activities)
  
  • Assisting in resource allocations
  • Create, maintain and administer project plans, as needed, on behalf of Project Managers;
  
  • Coordinate with Resource Managers in respect to availability of resources to undertake activities on projects;
  
  • Monitoring project performance, and approving time from resources;
  
  • Maintain project portals and document libraries;
  • Report on project status; and
  • Performs other duties as may be required.

Essential education, experience, and training:

• Bachelor's degree in either Economics, Finance, Human Resources, Business Administration, or relevant discipline with 7 years post-related experience.
  Portfolio/Project Support (5-7 years):
  Configuring…