Executive Assistant

We are seeking an Executive Assistant to provide comprehensive administrative and organizational support to our contract executive leadership team and the Program Management front office. The ideal candidate will demonstrate exceptional communication, problem-solving, and organizational skills, while maintaining a high level of professionalism and confidentiality. This role requires the ability to manage competing priorities, anticipate needs, and ensure a smooth daily operations environment.

You will serve as a trusted partner to our customers' executive leadership, helping to drive their organizational success and foster strong cross-functional relationships.

SKILL LEVEL: Minimum of 5 years of related experience is required with at least 3 years of consulting experience for US federal government or high-security environments.

LOCATION: On-site required at the client site in the Northern Capital Region (DC Metro).

SECURITY CLEARANCE: Applicants must be U.S. citizens and must be capable of obtaining and maintaining a Department of Defense (DoD) issued security clearance during employment.

Key Responsibilities
:

EXECUTIVE AND LEADERSHIP SUPPORT:

• Manage complex calendars for senior executives, prioritizing appointments, meetings, and engagements with precision.
• Prepare executive-level correspondence, briefings, presentations, and reports, ensuring clear communication and professionalism.
• Serve as a liaison between the executive team and internal/external stakeholders, maintaining confidentiality.

EVENT AND MEETING MANAGEMENT:

• Plan and organize high-level meetings, conferences, and events, including venue logistics, agenda preparation, and participant communication.
• Support executives during key events, ensuring all materials, talking points, and schedules are accurate and timely.
• Coordinate large-scale team gatherings, offsite events, and executive retreats.

EMPLOYEE ONBOARDING:

• Track and monitor the onboarding of new government employees, ensuring all required steps are completed.
• Request new employee account access to information systems.
• Support provisioning of new employee computers, pickup and setup.
• Maintain an up-to-date onboarding status for reporting purposes.

TASK MANAGEMENT:

• Facilitate the distribution of new tasks to various PMO stakeholders.
• Update and maintain task trackers, ensuring accuracy of information.
• Request status updates from stakeholders, ensuring timely completion and follow up on outstanding tasks.
• Develop and implement streamlined administrative processes to increase efficiency and reduce turnaround times.

Required Qualifications
:

• Bachelor's degree in Business Administration, Communications, Project Management, or a related field.
• 5+ years of experience supporting executives within the Department of Defense (DOD) or related agencies.
• Minimum of 3 years of consulting experience for US federal government clients.
• Strong verbal and written communication skills, with the ability to interact professionally with executives, stakeholders, and government officials.
• Demonstrable proficiency in Microsoft Office, project management and design tools (e.g., Adobe Creative Suite).
• Ability to prioritize, multi-task, plan, problem solve and adapt in a fast-paced and strategic environment under minimal supervision.

ADDITIONAL SKILLS DESIRED:

• Experience with MS Teams Planner or similar tools for task management and tracking.
• Engage in improving and optimizing the EA processes.
• Ability to handle fewer routine tasks and provide support as needed for additional PMO front office services.