Executive Assistant

We are seeking a Executive Assistant to provide comprehensive administrative and organizational support to our contract executive leadership team and the Program Management front office. The ideal candidate will demonstrate exceptional communication, problem-solving, and organizational skills, while maintaining a high level of professionalism and confidentiality. This role requires the ability to manage competing priorities, anticipate needs, and ensure a smooth daily operations environment.

You will serve as a trusted partner to our customers' executive leadership, helping to drive their organizational success and foster strong cross-functional relationships.

SKILL LEVEL: Minimum of 5 years of related experience is required with at least 3 years of consulting experience for US federal government or high-security environments.

LOCATION: On-site required at the client site in the Northern Capital Region (DC Metro).

SECURITY CLEARANCE: Applicants must be U.S. citizens and must be capable of obtaining and maintaining a Department of Defense (DoD) issued security clearance during employment.

• Manage complex calendars for senior executives, prioritizing appointments, meetings, and engagements with precision.
• Prepare executive-level correspondence, briefings, presentations, and reports, ensuring clear communication and professionalism.
• Serve as a liaison between the executive team and internal/external stakeholders, maintaining confidentiality.

• Plan and organize high-level meetings, conferences, and events, including venue logistics, agenda preparation, and participant communication.
• Support executives during key events, ensuring all materials, talking points, and schedules are accurate and timely.
• Coordinate large-scale team gatherings, offsite events, and executive retreats.

• Track and monitor the onboarding of new government employees, ensuring all required steps are completed.
• Request new employee account access to information systems.
• Support provisioning of new employee computers, pickup and setup.
• Maintain an up-to-date onboarding status for reporting purposes.

• Facilitate the distribution of new tasks to various PMO stakeholders.
• Update and maintain task trackers, ensuring accuracy of information.
• Request status updates from stakeholders, ensuring timely completion and follow up on outstanding tasks.
• Develop and implement streamlined administrative processes to increase efficiency and reduce turnaround times.

• Bachelor’s degree in Business Administration, Communications, Project Management, or a related field.
• 5+ years of experience supporting executives within the Department of Defense (DOD) or related agencies.
• Minimum of 3 years of consulting experience for US federal government clients.
• Strong verbal and written communication skills, with the ability to interact professionally with executives, stakeholders, and government officials.
• Demonstrable proficiency in Microsoft Office, project management and design tools (e.g., Adobe Creative Suite).
• Ability to prioritize, multi-task, plan, problem solve and adapt in a fast-paced and strategic environment under minimal supervision.

• Experience with MS Teams Planner or similar tools for task management and tracking.
• Engage in improving and optimizing the EA processes.
• Ability to handle fewer routine tasks and provide support as needed for additional PMO front office services.