Bilingual Legal Office Manager

Position Overview

The Bilingual Office Manager oversees the daily administrative and operational functions of a busy Criminal and Family Law practice. This role combines office management, legal administrative support, and paralegal coordination responsibilities to ensure efficient workflow, organization, and exceptional client service.

The ideal candidate is highly organized, detail-oriented, professional, and fluent in both English and Spanish. This position requires discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced legal environment.

• Oversee daily office operations and ensure smooth workflow across administrative and legal functions
• Supervise front desk operations, including answering and screening incoming calls and greeting clients
• Manage office calendar systems, including attorney schedules, court dates, deadlines, and appointments
• Monitor case deadlines and ensure compliance with court rules and procedures
• Open, sort, and distribute mail and legal correspondence
• Maintain confidentiality and safeguard sensitive client information

• Maintain and organize physical and electronic case management systems
• Assist with filing documents in state and local courts
• Support attorneys with document preparation, discovery organization, and case materials
• Draft, format, and proofread correspondence and legal documents
• Prepare, scan, photocopy, and assemble materials for hearings, trials, and meetings
• Assist with trial preparation and hearing support