Administrative Assistant, Enforcement

The Administrative Assistant (AA) performs a wide range of standard administrative duties. The AA receives guidance, mentoring and training from senior colleagues and his/her manager. The AA is required to have experience in the use of Microsoft Office applications. Operational tasks include: preparing correspondence and reports; records maintenance; gathering and preparing materials for use in presentations; scheduling meetings, trainings and other industry events as requested.

Provides front desk coverage as needed.

The following list provides examples of the most (but not limited to) general functions for the position.

• Perform required administrative duties for the assigned group and provide backup assistance to the other AAs in the department as needed.

• Typing - Responsible for typing and proofing of various documents.

• Correspondence – Prepare and organize correspondence, materials, and presentations, etc.

• Litigation and court reporters – assist attorneys and investigative staff with preparing for hearings such as with hearing kits. Schedule court reporter for on-the-record interviews as needed.

• Reports - Produce reports as requested.

• Meetings – Assist in the logistical coordination of meetings, on/offsite, luncheons and local office events.

• Training - Serve as a liaison with Enforcement Training as needed; process registrations, track/record attendance, fulfill requests for training data, and provide general assistance as needed. Assist with presentation room technology and setup.

• Travel:
  Arrange and/or assist with travel and expense reports, as requested.

• Special Projects:
  As requested.

• Demonstration of FINRA’s values.

• Collaboration, both in-person and virtually, in furtherance of FINRA’s mission of investor protection and market integrity.

• High school diploma and a minimum two years of related administrative experience.

• Good organizational, interpersonal, teamwork and communication skills are required.

• Proficiency in Microsoft Office products including Word and Excel.

• Proven ability to work with sensitive and confidential information.

• Must be flexible with the ability to work independently and as part of a team.

• Basic critical thinking, research and quantitative skills

• Hybrid work environment, with defined in-person presence requirements.

• Occasional travel may be required. Some overtime may be required.

For work that is performed in Los Angeles and San Francisco, CA, CO, FL, TX, IL, PA, MA, MD, VA, Washington, DC, NY and NJ, please refer to the chart below for the salary range for the corresponding location. FINRA complies with all state and local pay transparency laws and regulations requiring the disclosure of salary ranges for the position. In addition to location, actual compensation is based on various factors, including but not limited to, the candidate’s skill set, level of experience, education, and market considerations.

Los Angeles, CA:
Minimum Hourly Rate $28.01, Maximum Hourly Rate $42.02

San Francisco, CA:
Minimum Hourly Rate $29.23, Maximum Hourly Rate $43.85

CO/FL/TX:
Minimum Hourly Rate $23.05, Maximum Hourly Rate $40.24

IL/PA:
Minimum Hourly Rate $25.35, Maximum Hourly Rate $44.25

MA/MD/VA/Washington, DC:
Minimum Hourly Rate $26.52, Maximum Hourly Rate $46.27

NY/NJ:
Minimum Hourly Rate $26.52, Maximum Hourly Rate $48.29

#LI-Hybrid

To be considered for this position, please submit an application.
Applications are accepted on an ongoing basis.

The information provided above has been designed to indicate the general nature and level of work of the position. It is not a comprehensive inventory of all duties, responsibilities and qualifications required.

Please note:
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Employees may be eligible for a discretionary bonus in addition to base pay. Non-exempt employees are also eligible for overtime pay in accordance with federal, state, or local law. As part of its dedication to employee wellness, FINRA provides comprehensive health, dental and vision…