Advancement Associate, Annual Giving & Alumni Relations

The Advancement Associate, Annual Giving and Alumni Relations is a key member of The Potomac School’s Advancement Office and plays an important role in supporting annual giving, alumni relations, stewardship, events, and constituent communications. Reporting to the Director of Annual Giving and Director of Alumni Relations, this position is ideal for a highly organized, proactive, and relationship oriented professional who can manage multiple priorities, work independently, and contribute to a wide range of advancement initiatives with strong follow-through and attention to detail.

• Support the planning and execution of annual giving initiatives, appeals, and constituent outreach
• Assist with annual giving volunteer coordination, including communications, tracking, follow up, and meeting support
• Help prepare donor lists, reports, briefing materials, and project updates to support fundraising efforts
• Support donor stewardship and acknowledgement activities

• Support the planning and execution of alumni engagement efforts designed to strengthen alumni connection to The Potomac School
• Assist with the coordination of alumni events, reunion related outreach, volunteer activity, regional programming, and other alumni initiatives
• Draft, prepare, and coordinate alumni communications, invitations, RSVP tracking, and follow up
• Support digital outreach efforts, including social media content and online engagement, in partnership with colleagues

• Maintain accurate constituent and engagement records in Veracross, Give Campus, and other Advancement platforms
• Support data integrity, reporting, acknowledgements, and tracking for fundraising and engagement efforts
• Manage administrative details for a variety of projects across the Advancement Office
• Welcome and assist office visitors and support general office hospitality
• Assist with scheduling, travel arrangements, expense reporting, and department supplies as needed
  
  Collaborate with Communications Team to coordinate messaging and engagement through various channels of communication
• Maintain discretion and confidentiality in all aspects of work

• Bachelor’s degree required
• Three to five years of relevant experience in advancement, alumni relations, annual giving, communications, event coordination, or related work, preferably in an independent school, nonprofit, or higher education setting
• Excellent written, verbal, and interpersonal communication skills
• Strong organizational skills and exceptional attention to detail
• Demonstrated ability to manage multiple projects and deadlines in a fast-paced environment
• Ability to work independently, take initiative, anticipate next steps, and solve problems thoughtfully
• Strong relationship building skills and a customer service orientation
• Comfort with both front-facing responsibilities and administrative work
• Proficiency with Microsoft Office and Google Workspace required; experience with Veracross, Give Campus, Constant Contact, Canva, and major social media platforms strongly preferred.
• Ability to handle confidential information with discretion and professionalism
• Appreciation for the mission, culture, and traditions of The Potomac School

In striving to fulfill its mission, The Potomac School seeks candidates of diverse backgrounds who embody our core values of courage, integrity, humility, perseverance, and respect.