Executive Assistant to Chief General Counsel

Executive Assistant - Paralegal

The Executive Assistant - Paralegal partners closely with the General Counsel as a trusted, right-hand collaborator, playing a vital role in the success of the legal function s is a highly visible position with regular interaction with senior executives and key stakeholders across the organization. The role is ideal for a polished, proactive professional who thrives in an executive environment, demonstrates exceptional judgment and discretion, and can confidently manage highly confidential matters while supporting legal operations, corporate records, and complex executive coordination and travel.

• Assisting with updates to company files, reviews documents, and assists with legal Ops research.
• Maintains and files corporate records, including resolutions, and annual reports.
• Works with members of the legal team on special projects and assists with legal Ops initiatives.
• Maintain a nuanced understanding of business operations to assist with vendor management and other legal systems including processing of outside legal counsel invoices.
• Ensure that Maximus follows all applicable requirements for state licensing for all subsidiaries management and maintain retention policies for highly confidential materials.
• Provide a bridge for smooth communication between the Executive's office while demonstrating leadership to maintain credibility, trust and support.
• Support the Executive as a right hand "gatekeeper"; manage highly sensitive and confidential information with discretion.
• Arrange complex and detailed domestic and international travel plans, itineraries, and agendas; and compile documents for travel-related meetings.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive including those of a sensitive or confidential nature.
• Determine appropriate course of action, referral, or response.
• Optimize calendar for meetings; manage active calendar of appointments; manage inbox and email of the Executive, manage correspondence on a daily basis.
• Work closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

• High School Diploma or equivalent
• 6+ years of experience
• Associate degree or bachelor's degree in paralegal studies or relevant field, plus a paralegal certificate

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.

$50.35

$68.11