Specialist - Facilities

The Facilities Specialist plays a critical role in ensuring the smooth, safe, and efficient operation of workplace environments by serving as the primary liaison between facility management vendors, internal teams, and stakeholders. This role oversees vendor performance and contract compliance, manages space planning and office moves, supports budgeting and reporting, and ensures timely resolution of facility-related issues. Additionally, the Facilities Specialist helps maintain safety, security, and emergency preparedness programs, while driving cost‑effective repairs and operational improvements.

Operating in a fast‑paced environment with 24/7 accountability, this position requires strong coordination, problem‑solving, and organizational skills to support overall business continuity and workplace effectiveness.

• Oversee Facility Management vendor and facilitate contract compliance with Contracts Team to include Vendor agreements by ensuring invoices and deliverables are submitted timely and accurately.
• Monitor Facility Management vendor performance and report/escalate facility issues to management and Contracts Team, as appropriate.
• Process special accommodation requests through established processes.
• Review and approve special orders for office supplies.
• Serve as the main point of contact between the Facility Management Vendor and client or other Maximus business owners for any facility‑related items.
• Provide expertise and define facilities management requirements to meet all company goals and needs.
• Manage and execute all moves and space plans.
• Responsible for the generation and accuracy of the monthly Facilities Report.
• Participate in all planning and budgeting associated with facility needs.
• Work closely with Facility Management Vendor to assess and monitor facility repairs to ensure cost effectiveness and obtain proper approvals from the client.
• Ensure and oversee the appropriate response to all emergencies and crisis situations to ensure compliance as outlined in the Disaster Recovery Plan.
• Manage and facilitate the Safety Committee on a monthly basis.
• Serve as an initial point of contact for matters pertaining to physical security.
• Develop and maintain an Employee Physical Security Awareness Program and coordinate with Training for security and privacy training needs.
• Assist with reviewing Facility Vendor budgets in consultation with Finance and Management.
• Participate with the Security Management Plan, Disaster Recovery Plan, and other plans as required by contract.
• Work with Corporate Real Estate staff as needed.
• On call 24/7 to address the aforementioned items.
• Perform other duties as may be assigned by management in a fast‑paced, deadline‑oriented work environment.
• Daily use of Microsoft Office Products (Word, Excel, etc.).
• Must be willing to travel as needed.

• Respond to and manage service tickets related to site repairs, ensuring timely assessment, coordination, and resolution of facility issues.
• Coordinate and execute conference room setup and preparation, including arranging furniture, equipment, and materials to support meetings and events.

• '- Bachelor's degree in relevant field of study and 3+ years of relevant professional experience required, or equivalent combination of education and experience.
• Knowledge of accounting principles preferred.
• Facility Management Professional (FMP) certification preferred.

• Ability to lift up to 50 pounds,
• Ability to be on feet and walking the site for long periods.

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.

Minimum Salary

$70,805

Maximum Salary

$85,000