Executive Assistant

Our client is seeking a highly experienced Executive Assistan to provide dedicated support to an Executive Vice President during a 16+ week leave coverage assignment. This is an excellent opportunity for a polished, proactive professional who thrives in a fast-paced corporate environment and is accustomed to supporting senior executives with discretion, professionalism, and exceptional attention to detail.

The ideal candidate is a forward-thinking problem solver who can anticipate executive needs, manage competing priorities, and serve as a trusted partner while maintaining the highest level of confidentiality.

• Provide high-level administrative support to an Executive Vice President
• Manage a complex executive calendar, including scheduling meetings, prioritizing requests, and resolving scheduling conflicts
• Coordinate internal and external meetings, executive events, and leadership engagements
• Arrange domestic and international travel, including flights, hotels, and itineraries through Egencia
• Prepare and submit monthly expense reports using Coupa while ensuring accuracy and timely reconciliation
• Handle confidential documents and sensitive business information with the utmost discretion
• Support executive communications with internal stakeholders, external partners, and senior leadership
• Track projects, action items, and follow-up activities to ensure deadlines are met
• Scan handwritten meeting notes into One Note and maintain organized electronic records
• Capture and organize action items using Google Keep
• Provide administrative support for executive meetings, including agenda preparation, meeting logistics, and follow-up
• Partner with corporate leadership and cross-functional teams to ensure seamless day-to-day operations

• Bachelor's degree require
• Significant Executive Assistant experience supporting C-level executives, Executive Vice Presidents, or other senior executive
• Proven experience managing complex executive calendars in a fast-paced corporate environmen
• Strong experience coordinating executive travel and managing expense report
• Excellent organizational, time management, and prioritization skill
• Outstanding written and verbal communication abilitie
• Ability to manage highly confidential information with professionalism and discretio
• Strong attention to detail and ability to anticipate executive need
• Experience supporting multiple priorities with minimal supervisio

• Google Workspace (Calendar, Gmail, Google Docs)
• Microsoft Outlook
• Concur
• Coupa
• One Note
• Google Keep
• Microsoft Office Suite

We’re seeking a polished, resourceful Executive Assistant who is confident supporting senior leadership in a highly visible role. The ideal candidate is proactive, adaptable, and thrives in an environment where priorities shift quickly. You take ownership, communicate effectively, and consistently stay one step ahead of executive needs.

• Immediate start with a required start date of August 3, 202
• Opportunity to support an Executive Vice President within a respected corporate organization
• High‑visibility role working alongside senior leadership
• Fast‑paced and collaborative environment
• Excellent opportunity to showcase executive-level administrative expertise during a critical leadership assignment