Administrative Assistant

The Administrative Assistant provides administrative support to BIM Task Order program management office including document management, correspondence preparation, meeting coordination, and administrative task execution. This position is a hybrid position with most work being remote, with attendance at our office in McLean, VA as needed for meetings, work sessions, etc.

• Provides administrative support to BIM Task Order program management office including document management, correspondence preparation, meeting coordination, and administrative task execution.
• Supports program managers with scheduling, calendar management, and stakeholder coordination.
• Prepares meeting agendas, minutes, and action item tracking for Integrated Product Team meetings and Program Management Reviews.
• Manages program documentation including filing, version control, and repository maintenance. Prepares correspondence, reports, and presentation materials.
• Coordinates travel arrangements for program personnel. Supports contract administration activities including deliverable tracking and submission coordination.
• Maintains program files and records ensuring compliance with documentation requirements.
• Coordinates with Government stakeholders for meeting scheduling and logistics.
• Supports proposal preparation and contract modification activities.
• Manages program administrative processes and office operations.

• Minimum 5 years of administrative support experience, preferably in program management or government contracting environments.
• Proficiency with Microsoft Office suite required.
• Some travel may be required for this position (5% or less).
• DoD Secret security clearance required or ability to successfully pass a background check and obtain an interim Secret clearance.

SMS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.