Administrative Assistant

Responsibilities

• Provide administrative support to include travel planning, managing expense reports, meeting planning and execution, schedule development and tracking, budget support, and coordinating events/meetings with other Administrative Assistants & Business Operations leads.
• Prepare presentation materials for executive leadership teams.
• Support logistics planning and execution of meetings of varying classification levels that may span multiple computer networks (i.e., unclassified and classified computer systems).
• Support engagements of a sensitive nature inside and outside the company.
• Proactively manage calendar, travel, and scheduling conflicts, ensuring the team is well supported.
• Other duties as assigned.

• High School Diploma or equivalent
• 5+ years of professional administrative support in a law firm or other corporate setting
• Extensive experience with timely and accurate expense reporting for complex travel scenarios
• Advanced experience in Microsoft Office suite (PowerPoint, Word, Outlook and Excel), SharePoint (or equivalent), and intranet/internet proficiency
• Excellent organizational skills, including the ability to juggle multiple tasks and competing priorities across a geographically dispersed team
• Experience interfacing with executive level contacts (internal as well as external)
• Experience coordinating Outlook calendars, conference calls, and shared applications
• Experience coordinating on and off-site meetings and/or events
• Experience and proficiency with Concur or SAP for travel and expense reporting systems
• Must have DoD Secret security clearance at the time of application.

Demonstrates extensive administrative support capabilities, including travel planning, expense reporting, and event coordination, while effectively managing executive-level engagements and competing priorities. Proficient in Microsoft Office Suite and travel management systems, with a strong focus on organizational skills and logistical execution.