Administrative Assistant

Role Overview

The Administrative Assistant provides essential in-office support, managing tasks across departments, supporting meetings, processing invoices, and assisting with onboarding and client setup. They handle calendar management, event planning, document production, and maintain confidentiality. The role may include facility duties, front desk, and mail responsibilities, with flexibility for on-site support as needed.

The Administrative Assistant provides essential in-office support, managing tasks across departments, supporting meetings, processing invoices, and assisting with onboarding and client setup. They handle calendar management, event planning, document production, and maintain confidentiality. The role may include facility duties, front desk, and mail responsibilities, with flexibility for on-site support as needed.

Requires a high school diploma (bachelor's preferred), with 3+ years of administrative experience, preferably in professional services. Proficient in Microsoft Office and experience with ERP systems is essential. Must possess excellent communication, organizational skills, attention to detail, and the ability to manage multiple tasks in a deadline-driven environment. Strong customer service, independent judgment, and diplomacy are vital, along with the ability to handle confidential information and work effectively with all management levels.

• Supporting administrative processes using firm systems and tools
• Coordinating meetings, managing calendars, and venue arrangements
• Processing invoices, assisting with onboarding/offboarding, and maintaining client data
• Producing correspondence, reports, and confidential materials
• Performing seasonal tax support and other ad hoc tasks as needed