Senior Specialized Administrative Support Officer

Senior Specialized Administrative Support Officer

Join to apply for the Senior Specialized Administrative Support Officer role at CACI International Inc

Job Category:
Administration

Time Type:
Full time

Minimum Clearance Required to Start: TS/SCI with Polygraph

Employee Type:
Regular

Percentage of

Travel Required:

Up to 25%

Type of Travel:
Local

* * *

The Opportunity

The Senior Specialized Administrative Support Officer will provide high-level administrative support to senior leaders, ensuring efficient day-to-day operations. This position requires a unique blend of executive support, project management, procurement, and HR tasks, with a preference for candidates who have prior experience supporting similar customers. The ideal candidate will be comfortable working independently with an expectation of taking initiative based on general guidance.

Key Responsibilities

• Executive Support:
• Balancing the schedules of C-suite executives with conflicting priorities, ensuring all meetings, appointments, and travel plans are seamless and strategically prioritized.
• Acting as a Gatekeeper:
  Screening calls, emails, and visitors, deciding which require the executive’s attention and which can be delegated or handled independently.
• Manage, synchronize, and deconflict executive calendars, schedule meetings across multiple time zones, prepare agendas and materials.
• Prepare, review, and disseminate reports, presentations, and other documents for internal and external stakeholders.
• Coordinate domestic and international travel, prepare expense reports, and handle travel logistics.
• Serve as a key point of contact for executive offices, facilitating communication between departments within the organization and external agencies in the DoD and IC, and maintaining confidentiality.
• Procurement and Budget Management:
• Purchase and track office supplies, equipment, and materials in accordance with the organizations policies and budget limitations.
• Manage cross-functional projects, assisting executives with budget preparation and tracking, summarizing financial reports, and managing purchase orders.
• Collaborate with finance teams to ensure various budget estimates are prepared and available for senior management review.
• Project and Schedule Management:
• Support project managers by tracking project timelines, schedules, and deliverables, ensuring resources are available deadlines met.
• Optimize project management documentation and organize project-related meetings.
• Human Resources and Personnel Management:
• Oversee onboarding new employees, including processing security access and coordinating personnel paperwork.
• Support HR functions, including employee scheduling, timesheet approvals, and benefits inquiries.
• Assist in performance evaluations by organizing and maintaining records and ensuring compliance with HR policies.
• Provides mentorship and guidance to office staff in all aspects of Administrative Support.
• Confidential Information Management
• Sensitive Document Handling:
  Protecting highly confidential company information, executive communications, and strategic documents.
• Physical Requirements:
• Physical requirements include handling items weighing up to 50 pounds.

Qualifications

• Experience:
• Minimum of 5 years of experience in executive administrative roles.
• At least two years of experience supporting senior leadership.
• Education:
  
  BA/BS in related field, additional four years of direct experience may replace education requirement.
• Technical Proficiency:
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with government purchasing systems and procedures.
• Skills:
• Strong organizational, communication, and multitasking skills with a proven ability to prioritize tasks.
• Experience managing complex project schedules and deliverables.
• K…