Proposal Manager

Requirement _06_PrM. Job Type: Full Time. Hybrid Opportunity – must live in Washington, D.C. Metropolitan (VA, DC, MD) area to be considered.

iCatalyst, Inc. is a next-generation technology company specializing in Artificial Intelligence (AI), Natural Language Processing (NLP), Machine Learning (ML), and Robotic Process Automation (RPA). Since 2007, we’ve partnered with federal and commercial clients to deliver innovative products and services that drive mission success, operational efficiency, and digital transformation.

Our solutions are built on a foundation of agility, security, and scalability, guided by our CMMI ML 3 DEV framework and backed by globally recognized certifications in ISO 9001:2015 (Quality Management) and ISO/IEC 27001:2022 (Information Security). We specialize in AI‑Driven Digital Transformation, Cloud and Infrastructure Modernization, Data Engineering and Advanced Analytics, Enterprise IT Modernization and Mission‑Focused Program and Change Management.

We have an exciting opportunity for a Proposal Manager to join our team to support our federal program.

Proposal Manager will lead the development of compelling responses to federal/state contract opportunities. This includes identifying opportunities, developing capability matrices and win themes, and preparing responses including Executive Summaries, Technical Content, Past Performance, and other required artifacts that align with the opportunity’s objectives and requirements (SOW, PWS, etc.). The role requires a strong technical understanding to quickly interpret iCatalyst offerings and translate them into language aimed at both business and technical decision‑makers.

Collaboration across teams is essential to produce accurate, compliant proposals while meeting strict deadlines.

• Proposal Leadership and Management
  • Maintain a pipeline of opportunities using SAM, FAA eFAST, GMAS, OASIS+, (8(a) and Small Business, GSA 8(a) Stars III, PIEE, Symphony, NASA SEWP, GSA eBuy, etc.) and prepare an annual plan and roadmap for bids.
  • Lead the full federal proposal lifecycle, including kickoff, schedule creation, storyboard development, color‑team reviews, production, and secure submission.
  • Analyze all Sections, SOW/PWS, amendments, and attachments; develop compliance matrices, outline templates, volume structures, and page budgets.
  • Manage deadlines, deliverables, reviews, and cross‑functional collaboration across technical, management, pricing, contracts, legal, HR/staffing, and security teams.
  • Maintain rigorous version control, configuration management, and audit trails throughout the proposal effort.
• Content Development and Quality
  • Author, edit, and refine compliant and persuasive content including Executive Summaries, Technical and Management Volumes, Transition Plans, Past Performance, and Key Personnel sections.
  • Integrate win themes, discriminators, customer hot buttons, competitor analysis, and capture strategy into proposal narratives and graphics.
  • Ensure all submission artifacts meet federal/state requirements and agency‑specific formatting standards.
• Compliance and Governance
  • Ensure proposals adhere to FAR/AMS/DFARS, agency supplements, OCI/FOCI requirements, subcontracting rules, and internal corporate governance standards.
  • Support completion and verification of Representations & Certifications, Small Business Subcontracting Plans, and pricing assumptions/BOEs.
  • Coordinate with security to ensure proper handling of CUI, classified addendums, personnel clearances, and facility clearance requirements.
• Pricing and Contractual Coordination
  • Align closely with Pricing/Finance on cost and price volume development, including labor categories, rate cards, indirect, fee strategy, and price‑to‑win considerations.
  • Work with Contracts and Legal on terms and conditions, subcontractor agreements, teaming arrangements, NDAs, and agency‑mandated forms.
• Submission and Post‑Submission Activities
  • Oversee production, formatting, graphics, compliance checks, and secure proposal delivery via government portals such as FAA eFAST, GMAS, OASIS+, GSA Stars III, PIEE, Symphony, NASA SEWP, GSA eBuy.
  • Manage Q&A…