Finance and Contracts Administrator

Job _08_FCA

Finance and Contracts Administrator

High – Immediate Hire

Hybrid Opportunity – Must be local to the DC/VA/MD area and available to work onsite when needed.

iCatalyst, Inc. is a next-generation technology company specializing in Artificial Intelligence (AI), Natural Language Processing (NLP), Machine Learning (ML), and Robotic Process Automation (RPA).

Since 2007, we have partnered with federal and commercial clients to deliver innovative, mission-driven solutions that enhance operational efficiency, digital transformation, and business outcomes.

Our solutions are built on a foundation of agility, security, and scalability, guided by our CMMI ML 3 Services and Software Development framework and backed by globally recognized certifications in ISO 9001:2015 (Quality Management) and ISO/IEC 27001:2022 (Information Security).

• We specialize in AI-Driven Digital Transformation, Cloud and Infrastructure Modernization, Data Engineering and Advanced Analytics, Enterprise IT Modernization and Mission-Focused Program and Change Management.

• Award-winning culture of innovation and a friendly workplace
• Work on cutting-edge AI and digital transformation projects
• Be part of a mission-driven team
• Grow your career in a stable, certified, high-performing organization
• Comprehensive benefits and wellness packages, 401K with company match, competitive pay

We are seeking a Finance and Contracts Administrator to join our growing team in support of our corporate office. This is an exciting opportunity to work on cutting-edge technologies and contribute to impactful, mission-critical initiatives.

• Contract Administration:
  • Advise the project management team on the contractual significance of proposed actions. Be the subject matter expert on the prime contracts.
  • Negotiate changes to the terms and conditions to reduce the company's risk exposure.
  • Prepare and provide contractually significant communications and notices including contract terms, deliverables, renewal dates, payment schedules, and compliance requirements.
  • Coordinate with other project team members to identify customer related actions or inactions, which may result in constructive contract changes.
  • Provide support in the formation of prime contracts, including participating in the proposal, prime contract review, joint venture and/or subcontract partnering, and risk assessment process.
  • Review proposals to ensure compliance with contract requirements including Truthful Cost or Pricing Data Statute.
  • Manage award setups, modifications, and closeout procedures for federal prime contracts or subawards.
  • Prepare, review, and maintain contracts, purchase orders, invoices, statements, and other financial documentation.
  • Assist in developing contract summaries and inputting contract information into a Contract Database and updating throughout the project.
  • Ensure compliance with management of vital records and relevant correspondence to support reporting, contract audit, claims and litigations, and contract close out.
• Financial Management & Budgeting:
  • Track program expenditures, manage resource forecasting, and review direct charges against funded budgets.
  • Process and track invoices, payments, receipts, and other financial transactions in accordance with established procedures. Coordinate with vendors, clients, subcontractors, and consultants regarding contracts, invoices, payments, and account-related matters.
  • Prepare financial reports, management summaries, support billing processes, and reconcile contract costs for any system discrepancies and assist with financial and contractual audits.
• Regulatory Compliance:
  • Ensure adherence to the Federal Acquisition Regulation (FAR) and agency-specific supplements.
  • Submit reporting and manage deliverables for compliance with all IDIQs and GWACs requirements.
  • Participate in risk reviews and project management team reviews?
  • Follow the disputes process to track and administer claims throughout the project, while working with Legal.
• Stakeholder Coordination:
  • Serve as the primary liaison between internal project managers, executive teams, and federal agency…