Outreach and Events Managing Consultant

## Outreach and Events Managing Consultant Apply:
US - VA, McLean:
US - VA, Arlington:
Full time:
Posted Today:
44735
** Job Family:
** Operational Effectiveness Consulting
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* Travel Required:

** Up to 25%
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* Clearance Required:

** None
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* What You Will Do:

** As a Managing Consultant supporting a Department of War project supporting military community and quality of life programs, you will lead a team in planning, coordinating, and executing high-visibility outreach and training events for a government client. Your responsibilities will include:
* Event Planning & Execution:
Support end-to-end planning of training sessions, directorate events, multi-day conferences, round tables, and stakeholder engagements.
* Client Engagement & Requirements Gathering:
Work directly with government stakeholders to clarify event objectives, collect requirements, document needs, and ensure all planning aligns with program priorities.
* Venue & Vendor Coordination:
Liaise with hotels, conference centers, and other venues to negotiate rates, secure meeting space, request A/V packages, review contracts, and coordinate onsite logistics.
* Coordination with Guidehouse Procurement:
Coordinate with Guidehouse procurement team to share client budgets, requirements, and potential vendors and events spaces such that Guidehouse procurement can negotiate rates and secure contracts.
* Logistics Management:
Oversee room layouts, signage, registration, attendee tracking, scheduling, run-of-show documentation, materials preparation, shipping, and coordination with government and contractor partners.
* Onsite Event Support:
Serve as the onsite logistics lead for key events; manage real-time issue resolution; coordinate with venue teams, government representatives, program managers, and support staff.
* Outreach & Communications Support:
Assist with strategic communication efforts to promote events, share updates, distribute materials, and coordinate messaging across directorates.
* Post-Event Reporting:
Conduct after-action reviews, summarize lessons learned, track issues, compile feedback, and support continuous improvement of event planning processes.
* Team Management:
Manage, coach, mentor and train team members supporting client delivery
* Schedule and Resource Management:
Manage project scope, budget, and schedule to support on-time, quality delivery.
* Client Relationship Management:
Manage and maintain client relationships to support client satisfaction and delivery excellence.
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* What You Will Need:

*** Bachelor's degree
* SEVEN (7) or more years of professional work experience supporting logistics, event planning, project coordination, or outreach activities. Experience should include:
* Experience leading projects, including establishing and managing work plans
* Experience leading a team of FOUR (4) or more staff
* Strong strategic communication experience, including preparing briefing materials, drafting emails, coordinating messaging, and supporting client-facing engagements.
* Demonstrated event planning experience, including management and coordination of multi-day events, stakeholder meetings, breakout sessions, and trainings.
* Experience coordinating/managing procurement for events and events logistics (e.g., coordinating cost estimates and contracts with venues, events vendors, and supply vendors)
* Excellent organizational skills, with the ability to manage many moving pieces, maintain trackers, coordinate schedules, and respond quickly to evolving client needs.
* Clear and effective communication skills, both verbal and written; confidence interacting directly with government clients and senior stakeholders.
* Ability to manage team and work independently on fast-paced, high-priority tasks, while collaborating effectively with internal teammates and external partners.
* Willingness to travel for onsite event support (often multi-day commitments).
* Proficiency with common collaboration and planning tools, including Microsoft Teams, Outlook, SharePoint, Excel, and Word.
** What Would Be Nice To Have:
*** Experience managing event logistics or planning for federal government clients, particularly DoW.
* Experience negotiating or coordinating with hotels, conference centers, or large event venues, including reviewing contracts, minimums, and setup requirements.
* Familiarity with A/V coordination, onsite technical troubleshooting, or coordinating with production vendors.
* Understanding of federal procurement processes and policies, especially as they relate to…