Manager, Payroll Americas & LATAM

Role Description Summary

The Manager, Payroll Americas & LATAM oversees the payroll function for the Americas, covering the United States, Brazil, Mexico, Canada and Colombia. The role ensures the accurate calculation, processing, disbursement, reconciliation and compliance of payroll, payroll taxes, benefits deductions and statutory reporting across the region. The incumbent is also responsible for updating, validating and maintaining the SAP Success Factors (SAP SF) and ADP Vantage payroll data for the Americas, including employee lifecycle transactions and interfaces with internal teams and external providers.

Requisition Number: 20207 Contract Type:
Permanent Location(s):
McLean, VA, US Chicago, IL, US

The Manager, Payroll Americas & LATAM oversees the payroll function for the Americas, covering the United States, Brazil, Mexico, Canada and Colombia. The role ensures the accurate calculation, processing, disbursement, reconciliation and compliance of payroll, payroll taxes, benefits deductions and statutory reporting across the region. The incumbent is also responsible for updating, validating and maintaining the SAP Success Factors (SAP SF) and ADP Vantage payroll data for the Americas, including employee lifecycle transactions and interfaces with internal teams and external providers.

• Ensure the correct calculation and disbursement of all payroll checks, direct deposits and payroll taxes for employees in the Americas across the current payrolls in scope.
• Manage year-end payroll processing, including Retiree Life insurance inputs, expatriate compensation files to tax providers, employee inputs received from external vendors, applicable reconciliations, and finalization of employee W-2s.
• Manage benefits contribution and defined contribution updates through third‑party vendors, including annual updates and ad‑hoc adjustments to reflect correct employee contributions.
• Maintain pay codes to ensure correct taxability and inclusion or exclusion from 401(k) compensation, and monitor compliance with 401(k) IRS limits.
• Update and validate additions and changes in ADP Vantage payroll, SAP SF and related interfaces, ensuring strong data integrity across systems.
• Process all special payments, including commission payments, bonus payments and recognition payments.
• Monitor federal, state and local compensation and tax laws and regulations to ensure governmental reporting and payroll compliance.
• Calculate expatriate pay advice and support expatriate / shadow payroll arrangements where required.
• Ensure data integrity across ADP Vantage payroll and SAP SF systems, and act as liaison with internal departments and external vendors to resolve payroll, tax and SAP SF‑related issues.
• Manage the interface with the SAP SF time reporting module, external vendors and ADP self‑service functionality.
• Recommend SAP SF data changes and take the lead for U.S. projects associated with such updates, including testing and reporting of SAP SF system updates.
• Work with the HRIS team members and relevant system owners to resolve SAP SF issues and maintain the quality of personnel data in SAP SF.
• Input and validate new hire, job change, promotion, termination and leave status data within SAP SF.
• Ensure record‑keeping compliance for required employment documentation.
• Provide data to third‑party vendors in connection with annual EEO, VETS and AAP reporting, and manage related vendor relationships.
• Complete U.S. Department of Labor surveys in connection with location, headcount and salary data.
• Prepare and submit annual IRS ACA information reporting.
• Perform accurate bi‑weekly and monthly payroll processing, reconciliation, payroll accounting and SOX controls.
• Support payroll, HRIS, Rewards & Benefits (R&B) and Finance projects, and perform other duties as assigned.

• Proficiency in Excel and Word required;
  PowerPoint experience preferred.
• Strong collaboration skills and constructive team‑player mindset, with the ability to work across HR, R&B, Finance, Tax, external vendors and employees.
• Proven track record in process improvement and customer service, with…