Senior Benefits & Leave Specialist

The Senior Benefits and Leave Specialist plays a key role in supporting the administration and delivery of employee benefit and leave of absence programs. This position ensures accurate and timely data flow between internal systems and external benefit partners, assists employees in understanding their benefit and leave options, and helps maintain compliance with organizational policies and regulatory requirements. The role is ideal for someone who is detail‑oriented, comfortable working with data, and motivated to enhance processes that improve the employee experience.

• Send new hire benefit communications, address questions, and assist with enrollment as necessary.
• Maintain updated benefit information on the company SharePoint intranet site and HRIS.
• Provide timely and accurate responses to employee benefit questions.
• Support the administration and processing of benefit-related events within the HRIS.

• Administer FMLA, ADA, and multi-state leave programs, ensuring compliance with federal, state, and company policies.
• Work with employees and the third-party leave administrator to track leave usage, key deadlines, and employee status changes with high accuracy.
• Coordinate return‑to‑work and accommodation processes in partnership with HR and management.
• Explain complex leave policies in clear, empathetic, and employee‑friendly language.
• Partner with payroll to ensure accurate wage replacement and benefits deductions during leave.

• Manage day‑to‑day administration of the 401(k) plan, including reviewing weekly HRIS integrations with the recordkeeper to ensure timely enrollment and data integrity between systems.
• Audit semi‑monthly deferral changes to ensure HRIS/Payroll accurately reflects changes pulled from the recordkeeper’s system.
• Monitor employee changes to ensure 401(k) eligibility status is updated in a timely manner, including transfers between US and international company locations.
• Ensure compliance with federal regulations, including ERISA, IRS, and DOL requirements as well as non‑discrimination testing, annual third‑party audits, and Form 5500 filing.
• Serve as the primary resource for employee questions regarding the 401(k) plan.

• Work with internal and external teams to organize and execute annual Open Enrollment, including reviewing and testing open enrollment setup in HRIS for accuracy, delivering employee education meetings, developing open enrollment education materials and reminders, and auditing payroll deductions for accuracy.
• Organize and deliver employee benefits education sessions to support understanding of medical, retirement, and supplemental benefit programs.
• Develop clear, engaging benefits presentations for new hire orientations, open enrollment, and targeted employee education sessions.
• Work with the internal communications team and external vendors to coordinate recurring benefit education webinars, promoting value‑add benefits such as EAP and financial wellness programs.
• Update and manage benefits content on the company intranet, ensuring materials are current, accurate, and easy for employees to navigate.

• Contribute to developing and implementing firm‑approved, AI‑enabled solutions for clients, in accordance with company policies on data protection, intellectual property, and professional standards.
• Stay informed about emerging AI tools and techniques and collaborate with firm leadership to identify compliant opportunities to enhance client solutions and internal processes.

• 5-7 years of experience in benefits and leave administration required.
• Certification, such as PHR, SHRM‑CP, or similar, preferred.
• Experience working with HRIS systems;
  Workday experience required.
• Experience working with Microsoft Office applications, including SharePoint, One Drive, Teams, PowerPoint, and Excel.
• Strong understanding of multiple state leave laws, including those in CA, NY, MA, and WA state.
• Strong Excel skills, including VLOOKUP, pivot tables, and data validation.
• High attention to detail and ability to manage recurring deadlines.
• Strong…