Admissions Coordinator

Admissions Coordinator

McMinnville Campus - McMinnville, OR 97128

Salary Range $50,000.00 - $50,000.00 Salary/year Position Type Full-Time Job Shift Day Education Level Bachelor's Degree Travel Percentage None Category Admissions

Linfield University is seeking an organized, customer-focused, and energetic Admissions Coordinator to serve as the welcoming face of our Admission Office. In this highly visible role, you'll coordinate campus visits, oversee our student ambassador program, and help create memorable experiences for prospective students and their families. If you thrive in a fast-paced environment, enjoy event coordination, and are passionate about delivering outstanding customer service, we'd love to hear from you.

At Linfield, you'll become part of a collaborative, mission-driven community dedicated to student success and academic excellence. Every interaction with prospective students helps shape their college search experience, and your work will play a vital role in welcoming future Wildcats to campus. We value innovation, inclusion, teamwork, and meaningful relationships that make a lasting impact.

As a member of the Enrollment Services team, the Admissions Coordinator is responsible for managing Linfield's campus visit program and ensuring every prospective student and family enjoys an engaging, personalized visit experience. This position oversees front office operations, coordinates individual and group visits, manages the student ambassador program, and serves as the primary point of contact for the Admission Office.

Success in this role requires exceptional organization, attention to detail, strong communication skills, and the ability to balance multiple priorities while providing outstanding customer service.

• Coordinate all aspects of the prospective student visit experience, including individual visits, daily campus tours, virtual programs, and visit inquiries.
• Plan and execute group visit programs in collaboration with campus and community partners.
• Coordinate logistics and staffing for admissions tables and campus recruitment activities.
• Assist with planning and executing large-scale recruitment events, including Open Houses and specialty visit programs.
• Partner with faculty, staff, coaches, and student ambassadors to create personalized and engaging visit experiences.

• Serve as the first point of contact for the Admission Office, welcoming visitors in person, by phone, and through email.
• Provide accurate information and exceptional customer service to prospective students, families, and campus partners.
• Oversee daily front office operations, including reception, phone coverage, mail distribution, and general office coordination.

• Coordinate and oversee Linfield's Student Ambassador program.
• Manage ambassador scheduling for campus tours, office support, telecounseling, and special events.
• Ensure ambassadors are prepared for campus visits and understand their responsibilities.
• Support admissions counselors by coordinating ambassador assignments with faculty, facilities, and campus staff.
• Monitor student performance and accountability according to program expectations.

• Support billing processes and budget-related activities for enrollment events.
• Maintain the Welcome Center to ensure spaces and materials are visitor-ready.
• Manage office supply inventories and admissions publications.
• Assist with operational projects that support Enrollment Management initiatives.

• Maintain knowledge of university policies, systems, and procedures to ensure consistency and compliance.
• Identify opportunities to improve campus visit programs and front office operations.
• Proofread recruitment and marketing materials as needed.
• Complete additional projects that support admissions and enrollment goals.

• High school diploma or equivalent.
• Administrative office or related professional experience.
• Excellent communication, interpersonal, and customer service skills.
• Strong organizational skills with exceptional attention to detail.
• Proficiency with Microsoft Office applications.
• Ability to learn and utilize database software.
• Experience managing multiple priorities in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment.
• Commitment to supporting Linfield University's mission.

• Bachelor's degree.
• Experience working in higher education or admissions.
• Familiarity with enrollment management systems or CRM databases.

The successful candidate will demonstrate:

• Outstanding customer service and relationship-building skills.
• Strong written and verbal communication abilities.
• Excellent organizational and time management skills.
• Ability to multitask, prioritize, and adapt to changing priorities.
• Initiative and the…