Senior Office Specialist - Bilingual; part time

Senior Office Specialist

Yamhill County has one regular part-time position (19 hours/week) for a Senior Office Specialist to work in the Family and Youth Division. Your duties in this role will include a high-volume of phone calls, screening calls and receptionist services, checking in and scheduling appointments, making reminder calls, coordinating hospital discharges, scanning documents, creating correspondence and/or PDF forms, managing client enrollments, intakes and conclusions of services, updating clinicians' schedules in the Electronic Health Record system.

Money handling and reconciling petty cash and miscellaneous office work. This position will be cross trained to provide backup coverage in all areas of clerical work. Work will also include becoming an OHP assister, gathering, analyzing, and preparing reports, processing subpoenas, with minimal direction, and other duties as assigned. Some evening and/or weekend work may be required. Bilingual in Spanish is required.

The qualifications:

• One year of clerical or secretarial work experience.
• Course work and training related to the position may substitute for up to six months of experience.
• Any Satisfactory equivalent combination of experience and training which ensures the ability to perform the work will be considered.

Fluency in English and Spanish is a requirement. Applicants will be required to pass skills tests including typing, document production, and Spanish (as applicable). Successful completion of a background check is also required.

Do you have excellent customer service and problem-solving skills, the ability to multi-task, and are able to be flexible with an ability to learn procedures and computer applications quickly? Are you self-directed, detail-oriented, and possess the ability to work in a team environment and interact with co-workers and the public in a courteous, professional manner and exhibit excellent communication skills? If so, please apply today and join our team.

Knowledge and experience with Microsoft Word, Outlook, and Excel are required.

Employees must be able to perform the essential functions of this classification with or without accommodation.

In order to qualify for most HHS positions, applicants:

Must not be excluded from participation in federal health care programs (Medicaid, Medicare, and other federally funded programs that provide health benefits); and

Must not be excluded from participation in federal procurement (Federal Acquisition Regulation) and non-procurement activities (Executive Order No. 12549).

Yamhill County is an Equal Employment Opportunity Employer and values diversity. All qualified applicants are encouraged to apply. Applicants are considered for employment based on their qualifications without regard to race, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other factor prohibited by law or regulation. Veterans are encouraged to apply. Do not include information or photos that would identify those personal traits.

Any documents submitted with the application that include this identifying information will not be accepted with the application.

Some positions require a criminal history check and a review of driving record. All County positions require regular, prompt, and consistent attendance.

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance, please contact Human Resources at  or via email at .

Under Oregon law ORS  veterans who meet the minimum qualifications for a position may be eligible for hiring preference. If you think you may qualify, please complete and attach all of the following.

• Veteran's Hiring Preference ( Veterans Preference Hiring Form-PDF)
• Form must be completed and submitted with application. (Download PDF reader)

If you need assistance with completing an application for employment or with obtaining a Veteran's Hiring Preference Form, please contact Human Resources at  or via email at .

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