Admission System Coordinator

Job Details

Job Location:

McMinnville Campus - McMinnville, OR 97128

Position Type:
Full-Time Education Level: Bachelor's Degree Salary Range: $50,000.00 - $50,000.00 Salary/year Travel Percentage:
None Job Shift: Day Job Category:
Admissions Admission Systems Coordinator

Department:
Admission FLSA Status:
Non-Exempt FTE: 1.0

Reports To:

Associate Director of Admission, Operations

Linfield University is seeking an organized, detail-oriented, and technology-minded Admission Systems Coordinator to join our Admission team. This position plays an important role in supporting the systems, data, and operational processes that help prospective students successfully navigate their enrollment journey.

Under the direction of the Enrollment Management Slate Systems Manager, the Admission Systems Coordinator supports the day-to-day management of enrollment systems, maintains accurate student and application data, assists with reporting and communications, and helps ensure efficient admission processes. Working closely with Admission, Marketing, and campus partners, this position contributes to Linfield’s enrollment goals while helping provide a responsive and positive experience for prospective students and their families.

• Import, export, and manage application and student data across systems, including Ellucian Colleague, Parchment, National Student Clearinghouse, and other enrollment platforms.
• Process application materials, including transcript uploads, document indexing, and data entry.
• Scan, upload, organize, and maintain student records to ensure completeness and accuracy.
• Identify and resolve duplicate records and other data discrepancies across systems.
• Assign and manage documents using batch processes within Slate CRM.
• Assist with data transmission processes, integrations, and system updates.
• Support ongoing CRM maintenance, data clean-up, and operational improvements.
• Provide basic technology support and troubleshooting assistance related to admission systems and processes.

• Execute queries and generate standard reports to support admission operations and enrollment activities.
• Conduct routine audits of student records, application materials, and datasets.
• Identify and correct discrepancies to maintain accurate and consistent information across systems.
• Support the development and execution of data validation and quality‑control processes.
• Help maintain reliable data that supports effective decision‑making and a seamless prospective student experience.

• Generate mailing lists and assist with print and electronic communications.
• Support large-scale mailings and distribution of recruitment and admission materials.
• Coordinate document preparation and delivery for admission counselors and other team members.
• Provide back‑up support for admission operations during peak recruitment and application periods.
• Assist with front desk coverage and general office support as needed.
• Perform general clerical and administrative duties in support of the Admission team.
• Collaborate with Admission, Marketing, and other campus partners to support recruitment and enrollment initiatives.

• Bachelor’s degree.
• Three or more years of professional experience demonstrating proficiency with CRM systems, data management, business processes, and project management.
• At least one year of experience working with Slate CRM, including advanced query development such as configurable joins.
• Working knowledge of database structures and CRM-to-ERP integrations, such as Ellucian Colleague or similar systems.
• Demonstrated experience mapping, evaluating, and improving business processes.
• Excellent communication, interpersonal, and presentation skills with a strong customer-service orientation.
• Strong attention to detail and a demonstrated commitment to data accuracy.
• Ability to effectively prioritize work, manage interruptions, and meet changing deadlines.

The successful candidate will demonstrate:

• Strong organizational and problem‑solving skills with careful attention…