Registrar Office Coordinator

Job Details:

Job Location:

McMinnville Campus - McMinnville, OR 97128, Position Type:
Full-Time, Education Level: Bachelor's Degree, Salary Range: $49,000.00 - $49,000.00 Salary/year, Travel Percentage:
None, Job Shift: Day, Job Category:
Admissions, Registrar Office Coordinator

Department:
Registrar’s Office

Location:

McMinnville, Oregon

Employment Status:
Full-time, Non
- Exempt

Linfield University is an institution committed to student-centered education, meaningful relationships, and access to opportunity. Linfield’s emphasis on personalized learning, close faculty-student engagement, and a mission-driven campus culture creates a distinctive environment for enrollment professionals who value high-touch recruitment, collaboration, and impact.

At Linfield University, every employee contributes to an exceptional educational experience rooted in our mission of learning, life and community. As a member of the Registrar’s Office, you’ll play a critical role in supporting academic operations, maintaining the integrity of student records, and ensuring students, faculty and staff receive responsive, accurate service throughout the academic journey. Join a collaborative, mission-driven team dedicated to student success and continuous improvement

The Registrar’s Office is seeking a highly organized and collaborative Office Coordinator to oversee daily operations, coordinate projects and support strategic initiatives within the office. This position plays a vital role in ensuring the efficient delivery of services that support students, faculty and staff throughout the academic lifecycle.

The Office Coordinator serves as a project leader, operational resource and communications coordinator while helping improve processes, managing office operations and supervising student employees. The ideal candidate is a proactive problem solver who thrives in a dynamic environment, enjoys managing multiple priorities and is committed to delivering outstanding customer service.

• Manage multiple operational and strategic projects for the Registrar’s Office.
• Lead and support change management efforts that improve office processes and procedures.
• Track project progress, priorities and deadlines while coordinating with campus partners.

• Oversee day-to-day operational functions of the Registrar’s Office.
• Assist the Registrar and Associate Registrars with strategic planning and process improvements.
• Support and troubleshoot software and hardware systems used in office operations.
• Process forms and daily reports with accuracy and attention to detail.
• Respond to student, faculty and staff inquiries through walk-in, phone and email service.

• Develop, edit and coordinate communications for students, faculty and staff.
• Manage Registrar’s Office website content, academic calendars and course catalog updates.
• Ensure information is accurate, timely and accessible.

• Coordinate Registrar’s Office events and initiatives.
• Partner with other university departments on registration-related programming and campus events.

• Recruit, train and supervise student employees.
• Provide ongoing guidance, evaluation and support.

• Bachelor’s degree.
• Three years of progressively responsible experience in project or program management.
• Excellent written and verbal communication skills.
• Strong organizational, time management and problem-solving abilities.
• Demonstrated ability to manage multiple priorities while meeting deadlines.
• Ability to exercise sound judgment and maintain confidentiality
• Proficiency with Microsoft Office including Word (mail merge), Excel (conditional…