Academic & Financial Operations Assistant

Education Level Associate's Degree## Description# Academic and Financial Operations Assistant
** Education Department & International Programs
**** Part-Time | 0.75 FTE | Nonexempt
** Linfield University is seeking an organized, collaborative, and detail-oriented
** Academic and Financial Operations Assistant
** to provide administrative, operational, and financial support to the
** Education Department and International Programs**.This unique shared position provides an opportunity to contribute to two areas central to the Linfield student experience. The position works
** 29 hours per week**, with approximately
** 20 hours dedicated to the Education Department and 9 hours dedicated to International Programs**, and reports to the Associate Dean of Education and Director of International Programs.

The Academic and Financial Operations Assistant will support students, faculty, staff, school district partners, international partners, and other constituents while helping both departments operate effectively. The successful candidate will bring excellent organizational and communication skills, attention to detail, sound judgment, initiative, discretion, and a strong commitment to student-centered service.## What You'll Do### Education Department - 20 Hours per Week As the primary administrative and operational support for the Education Department and Teacher Preparation Program, you will:
* Support daily department and Teacher Preparation Program operations and serve as a welcoming point of contact for students, faculty, staff, guests, school district partners, and other constituents.
* Collaborate with the Licensure and Accreditation Specialist to maintain student records, program tracking systems, spreadsheets, and other documentation.
* Support department meetings, including meeting preparation and maintaining accurate minutes.
* Process and track financial and administrative documentation, including honoraria, stipends, reimbursements, mileage, purchasing, and accounts payable transactions.
* Maintain expenditure records and assist with monitoring departmental budgets, gift accounts, and student scholarships.
* Coordinate department events, meetings, calendars, room schedules, correspondence, supplies, and other operational needs.
* Facilitate Memoranda of Understanding with partner school districts and prepare and coordinate clinical practice and internship agreements.
* Support course planning and projections by collecting and organizing enrollment and advising information.
* Maintain alumni and donor records and assist with donor acknowledgments and stewardship communications.
* Coordinate departmental communications, including social media, announcements, digital displays, and other communication channels.
* Develop and distribute periodic communications, including the department's LEAP newsletter, to strengthen connections with alumni, school partners, and other constituents.
* Maintain departmental policies, procedures, forms, records, websites, contact lists, signage, and other resources.
* Anticipate upcoming deadlines and operational needs and identify opportunities to improve administrative processes.### International Programs - 9 Hours per Week In support of study abroad and international education initiatives, you will:
* Provide financial and administrative support while promoting responsible stewardship of program resources.
* Monitor assigned operational and program budgets and maintain accurate financial records and supporting documentation.
* Review, prepare, reconcile, and process invoices, payments, purchase orders, check requests, deposits, reimbursements, and other financial transactions.
* Process payments to international institutional partners, travel vendors, and other organizations through approved payment systems.
* Coordinate with Accounting and other university offices to ensure accurate and timely financial processing.
* Serve as a financial liaison, as assigned, with international partners and business offices to obtain cost information and support budget development.
* Assist with foreign-currency payments and monitoring exchange rates in coordination with university financial offices and banking partners.
* Support study abroad program cost management, including program fees, partner costs, airfare budgets, and other expenses.
* Work with International Programs staff and faculty course leaders to prepare and track budgets and advances for January Term off-campus courses.
* Reconcile January Term program…